Administrative Committee

Monterey Peninsula Water Management District

Board of Directors

January 21, 2003

1. Call to Order

The meeting was called to order at 8:35 AM in the District’s conference room.

Committee members present: Molly Erickson

Judi Lehman

Kris Lindstrom

Committee members absent: None

District staff members present: Ernesto A. Avila, General Manager

Rick Dickhaut, Chief Financial Officer

Henrietta Stern, Project Manager/Public Information Rep.

Sara Ramos, Sr. Office Specialist

2. Oral Communications

There were no comments from the public.

3. Items on Board Agenda for January 2003

1. Consider Authorization to Purchase Replacement Vehicles

Director Erickson requested that the disposition of vehicles be mentioned in the staff report to be presented to the full Board Committee members expressed the desire to use a local company for the purchase of the vehicles. Staff will report to the Board on the legal obligations the District is required to comply with regarding selecting a bidder. The committee recommended Board approval.

2. Consider Authorization of Contract with Consultant to Assist with Water Distribution System Permit Processing Associated with Ordinance No. 105

Director Erickson made a motion to continue discussion on this item due to 1) the RFP does not include the required component that the Administrative Committee has adopted which specifically asks the question as to whether the respondent has had any environmental determinations challenged in court, what the outcome of that was and whether the Board has a conflict with the outcome; 2) need to work with Monterey County and local city agencies to develop a larger RFP distribution list; 3) the respondents should include any current or reasonably foreseeable project applicants they may have as clients; 4) direct the General Manager to contact the Board Chair today to request removal of this item from the January 30, 2003 meeting agenda and; 5) provide a corrected RFP with an expanded list of consultation groups as provided by the county and jurisdictions, by the end of the week. The motion was approved 3-0.

3. Receive Independent Auditor’s Report for Fiscal Year 2001-2002

Representatives from Hayashi & Wayland Accounting Firm reviewed the draft auditor’s report with committee members. The committee asked several questions and proposed various modifications to the report for specific areas needing clarification. The committee took no action on this item.

4. Annual Update on Investment Policy

The committee recommended Board approval of the Investment Policy.

5. Consider Adoption of Treasurer’s Report for November 2002

The committee recommended Board approval of the Treasurer’s report.

6. Consider First Reading of Ordinance No. 106 – Revising Fees for Water Distribution System and Other Permits

The committee members reviewed the draft ordinance and discussed changes. Staff reported that a major component of Ordinance No. 106 is focusing on the funding implementation plan as discussed by the Board on December 16, 2002. The committee took no action on this item.

7. Consider Adoption of Mid-Year Fiscal Year 2002-2003 Budget Adjustment

The committee discussed this item, but made no recommendation to the Board.

4. Status Reports

There was no discussion under this item.

5. Other Business

Legal Expense Update

There was no discussion under this item.

6. Director Comments/Future Items

February Administrative Committee Meeting Date

The next meeting is scheduled for Tuesday, February 18, 2003 at 8:30 AM.

7. Adjournment

The meeting was adjourned at approximately 10:03 AM.

U:\staff\word\boardpacket\2003\2003boardpacket\20030130\InfoItems_Reports\item24_exh24a.doc