March 11, 2003

1. Call to Order

The meeting was called to order at 8:38 AM in the District conference room.

Committee members present:

Molly Erickson

Judi Lehman

Staff members present:

Rick Dickhaut

Joe Oliver

Henrietta Stern

Beverly Chaney

Sara Ramos

2. Oral Communications

No comments were presented by members of the public.

3. Items on Board Agenda for March 2003

A. Consider Authorization to Purchase Replacement Vehicle

Rick Dickhaut, Chief Financial Officer/Administrative Services Manager, presented information on this item and answered questions raised by committee members. Director Erickson suggested that staff consider how well the interior space of the proposed vehicle is able to accommodate five passengers comfortably. The committee recommended approval pending further staff review into specifications on the low bid vehicle.

B. Approve Expenditure of Mitigation Funds to Purchase a Standby Replacement Coldwell Pump (P3/4) for the Sleepy Hollow Steelhead Rearing Facility

Joe Oliver, Water Resources Manager and Beverly Chaney, Associate Fisheries Biologist, reported that the proposed pump would be used as a backup for the two smaller pumps in the cold well in case of failure. The committee recommended approval of this item.

C. Consider Authorization of Contract with Consultant to Assist with Water Distribution System Permit Processing Associated with Ordinance No. 105

Henrietta Stern, Project Manager/Public Information Officer, presented supplemental information to the committee. Staff summarized the qualifications of the three proposals received by the District. Director Erickson reported that Fran Farina has expressed interest in serving as a consultant on this project. Committee members requested that staff discuss this matter further with Ms. Farina. Director Erickson suggested that staff review the scope of work and determine which non-technical tasks can be broken out and assigned to Fran. Director Erickson also requested that a standardized Request for Proposals (RFP) be developed to include an additional question of identifying any clients that are related to water ESA, river issues, etc., within the water district boundaries. The committee took no action, but referred it to the full Board for consideration.

D. Consider Adoption of Treasurer’s Report for January 2003

The committee recommended Board approval on a 2-0 vote.

E. Approve Scope of Work and Authorize Contract with Sole Source Preparer for Completion of an EIR on a Water Credit Transfer Program

Henrietta Stern presented supplemental information containing a draft scope of work from a potential EIR consultant for the water credit transfer program draft EIR. Director Erickson requested that a definition of affordable housing be included in the staff report. Staff reported that additional information from the proposed firm will be included in the staff report for the March 17, 2003 Board meeting. Henrietta Stern emphasized that the current cost estimate only included the amount required for a Draft EIR. The Committee requested that the consultant provide an estimated range of costs to complete an Initial Study that would be incorporated into a final EIR. Director Lehman asked that additional information be provided regarding communication between staff and the consultant (telephone time vs. telephone call quantity). Director Lehman also requested that the firm present a range of tasks to be accomplished and a timeline. She also requested that any information that goes before the cities be reviewed by legal counsel prior to submission. The committee took no action, but referred it to the full Board for consideration.

F. Consider Response to 2002 Monterey County Grand Jury Report

Director Erickson moved that the District respond to the above mentioned report. Staff requested that the full Board provide direction to staff as to how to proceed. Director Erickson suggested an Ad-Hoc committee of the Board discuss this issue further. Director Erickson moved that this item be moved to the Consent Calendar for the March 17, 2003 and that it be delegated to the Chair, Vice Chair and past Chair Erickson, based on her background experience with the District response to the 1999 Monterey County Grand Jury report. The motion was approved on a 2-0 vote.

4. Status Reports

No discussion.

5. Other Business

A. Discuss Approach to FY 2003-2004 MPWMD Budget

Rick Dickhaut presented an update to the committee. Director Erickson requested this information be presented in the weekly letter to the Board. No action was taken.

B. Review Draft March 17, 2003 Board Meeting Agenda

A revised agenda as of March 10, 2003 was discussed and reviewed by the committee. No action was taken.

6. Director Comments/Future Items

A. April Administrative Committee Meeting –

The meeting is scheduled for April 15, 2003 at 8:30 AM.

7. Adjournment

The meeting was adjourned at 9:50 AM.

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