August 12, 2003

1. Call to Order

The meeting was called to order at 8:30 AM in the District conference room.

Committee members present:

Molly Erickson

Judi Lehman

Committee members absent:

Alvin Edwards

Staff members present:

Fran Farina

Rick Dickhaut

Stephanie Pintar

Joe Oliver

Tom Lindberg

Larry Hampson

Sara Ramos

2. Oral Communications

No comments were presented.

3. Items on Board Agenda for August 18 and August 28, 2003

A. Consider Authorization of Contract with California State University Monterey Bay for Carmel River Large Woody Debris Assessment

The committee approved this item 2-0.

B. Authorize Expenditure of Funds for Preparation of a Three-Year Summary Report of BioAssessment Sampling

This item was approved 2-0 with changes to the staff report.

C. Consider Approval of Fourth Quarter Investment Report

The committee approved this item 2-0.

D. Status Report on Outstanding Cal-Am Invoices for Reimbursement of Proportion of Costs of Water Supply Project EIR

Henrietta Stern, Project Manager/Public Information Representative, provided a status report to the committee on discussion that occurred between the District and California-American Water Company (Cal-Am) on August 11, 2003 on this item. Director Erickson made a motion to: a) remove this item from the Consent Calendar and incorporate it into the Board’s August 18, 2003 public hearing on Cal-Am’s application to amend its water distribution system, and b) include in the staff note a memorandum to be prepared by District Counsel as to what enforcement or options the District has. The motion was approved by consensus. The committee requested the title of the August 18, 2003 agenda item clearly state that the Board will consider both the collection of outstanding monies owed by Cal-Am, and the application to amend the Cal-Am water distribution system. Director Erickson requested that minutes of the meeting state that the committee members were deeply concerned over the debt Cal-Am owes to the taxpayers of this community and urged prompt and immediate enforcement action to collect all past due amounts along with interest and or penalties, as available to the District.

E. Consider Approval of Contract for Water Demand Policies and Procedures Manual

Stephanie Pintar, Water Demand Manager, reported on the two proposals received by the District on August 8, 2003 from Land Systems Group and Pacific Municipal Consultants. Due to the short period of time between receipt of the proposals and the committee meeting, the committee deferred action on this item. This item will be presented as an Action Item on the August 28, 2003 Board meeting agenda. The committee will continue to review the proposals and submit comments to staff later this month.

F. Consider Contract with Consultant to Prepare EIR on Termination of Water Credit Transfer Program

Henrietta Stern reported on the one proposal received by the District on August 6, 2003, which was submitted by Resource Design Technology, Inc. She indicated that the cost estimate was more than double the budgeted amount of $125,000. After considerable discussion, the committee recommended that this item be discussed by the full Board on August 28, 2003.

G. Semi-Annual Financial Report on CAWD/PBCSD Wastewater Reclamation Project

No action was taken on this item.

4. Status Reports

None

5. Other Business

Review Draft August 18 Board Meeting Agenda and August 28 Special Board Meeting Agenda

The committee requested that: 1) Item 8, Receive Response on Monterra Ranch 2001 and 2002 Annual Reports, be deferred to the August 28 Board meeting, and 2) that item 6, Status Report on Outstanding Cal-Am Invoices for Reimbursement of Proportion of Costs of Water Supply Project EIR, be incorporated into item 11, Consider Denial of Application to Amend the Cal-Am Water Distribution System to Construct Carmel River Dam and Reservoir Project (CRD&R).

6. Director Comments/Future Items

A. Schedule October Administrative Committee Meeting

The next Administrative Committee meeting is scheduled for Wednesday, September 10, 2003 at 8:15 AM in the District Conference Room. The October meeting is scheduled for Tuesday, October 14, 2003 at 8:15 AM in the District Conference Room.

B. Director Erickson suggested the Legal Lot Study be discussed at the Water Demand Committee level so items of concern from the Board and staff could be addressed.

7. Adjournment

The meeting was adjourned at 10:20 AM.

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