September 10, 2003

1. Call to Order

The meeting was called to order at 8:22 AM in the District conference room.

Committee members present:

Molly Erickson

Judi Lehman

Committee members absent:

Alvin Edwards

District Counsel present:

David Laredo

Staff members present:

Fran Farina

Rick Dickhaut

Andy Bell

Stephanie Pintar

Henrietta Stern

Sara Ramos

2. Oral Communications

No comments were presented.

3. Items on Board Agenda for September 2003

A. Consider Contract with Don Alley and Associates to Assist with Fishery Evaluation for Water Supply Project EIR

This item was approved unanimously on a vote of 2-0.

B. Consider New Board Meeting Location

Director Erickson requested that staff research additional options and present the revised information at the October 14, 2003 Administrative Committee meeting. This item will not be presented at the September 15, 2003 Board Meeting.

C. Consider First Reading of Ordinance No. 109 – Carmel Area Wastewater District (CAWD/Pebble Beach Community Services District (PBCSD) Recycled Water Project Upgrade

District Counsel David Laredo reported that this item was being presented to the Administrative Committee for review of how this expansion project is funded and other fiscal impacts. Special Counsel Carl Nelson, participated by telephone conference. Representatives from CAWD, PBCSD, the Pebble Beach Company, and the Independent Reclaimed Water Users Group were also in attendance to answer any questions of the committee. After some discussion, the committee took no action and recommended this item be discussed by the full Board on September 15, 2003.

Consider First Reading of Ordinance No. 110 – Expanding the Toilet Retrofit Rebate Program to Include Rebates for Ultra-Low Consumption Dishwashers, Ultra-Low Consumption Washing Machines, Dual-Flush Ultra-Low Flush Toilets, Hot Water Demand Pumping Systems and Rainwater Cisterns

The Administrative Committee recommended approval of the fiscal impact of this ordinance upon clarification to the staff report on the budgeted amount available for rebates for this fiscal year and reimbursement by California-American Water Company.

D. Consider Approval of Schedule, Brochure and Advertisement for Recruitment of General Manager

Acting General Manager Fran Farina reported that the Board will be discussing aspects of this item in Closed Session on September 15, 2003, with action being taken in open session. No action was taken by the committee.

E. Review Status of Board Committees and Provide Direction on Noticing Non-Brown Act Subcommittee Meetings

Director Erickson recommended that the Board delegate to the Administrative Committee the task of developing procedures for noticing non-brown act subcommittees. This process will likely begin with the October Administrative Committee meeting. Director Lehman agreed with the recommendation.

F. Consider Adoption of Treasurer’s Report for June 2003

This item was approved unanimously on a vote of 2-0.

4. Status Reports

None

5. Other Business

A. Consider Joining Construction BidBoard, Inc. for Advertising Calls for Bids for MPWMD Construction Projects

The Administrative Committee approved this item.

B. Review Draft September 15, 2003 Board Meeting Agenda

The committee made changes to the Consent Calendar and title to Action Item 12.

6. Director Comments/Future Items

A. Schedule November Administrative Committee Meeting

The next Administrative Committee meeting is scheduled for Tuesday, October 14 at 8:15 AM. The November Administrative Committee meeting is scheduled for Wednesday, November 12, 2003 at 8:15 AM.

7. Adjournment

The meeting was adjourned at 9:34 AM.

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