ITEM: CONSENT CALENDAR

2. CONSIDER APPROVAL OF FUNDS FOR PRODUCTION OF 2003 MPWMD ANNUAL REPORT

Meeting Date: November 17, 2003 Budgeted: Yes

Program/Line Item No.: 3-1-1,

Annual Report

Staff Contact: Rick Dickhaut Cost Estimate: $12,000

General Counsel Approval: N/A

Committee Recommendation: The Administrative Committee reviewed this item on November 6, 2003 and recommended approval.

CEQA Compliance: N/A

SUMMARY: The District=s enabling legislation requires that the District shall annually prepare a written report upon the activities of the District in the protection and augmentation of water supplies of the District. The legislation further requires that a public hearing be held in March of each year regarding the contents of the report before it is finalized. In order to facilitate production of the report, the District has in past years utilized consultants to edit, design and publish the report.

RECOMMENDATION: Authorize the General Manager to execute agreements for an amount not-to-exceed $11,000 for production of the 2003 Annual Report with consultants to be determined. It is estimated that agreements will be completed by the end of December 2003. The Administrative Committee discussed this item on November 6, 2003 and voted 2 to 0 to recommend Board approval.

IMPACT ON STAFF RESOURCES: The cost to publish and distribute the 2003 Annual Report is estimated to be approximately $12,000. This amount includes the cost of consultants to edit, design and publish the report, the cost to mail approximately 120 copies of the report and the cost to notify the general public that the report is available. The Fiscal Year 2003-2004 budget contains $12,000 for production of the Annual Report. Approximately $11,000 is estimated for consultant services and $1,000 for printing/mailing costs.

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