3.
CONSIDER EXPENDITURE OF PERSONNEL CONTINGENCY FUNDS TO
HIRE TEMPORARY EMPLOYEE FOR WATER DEMAND DIVISION
Meeting Date: November 17, 2003 Budgeted: Yes
Program: Personnel Contingency
Staff Contact:
Stephanie Pintar Cost
Estimate: $4,866
General
Counsel Approval: N/A
Committee
Recommendation: The Administrative Committee reviewed this item on November 6,
2003 and recommended approval.
CEQA Compliance: N/A
SUMMARY: Special
project work needs to be done in preparation for and support of the Water
Demand Division’s reorganization of database and physical file records of
properties within District boundaries. Increased workload in the Water Demand
Division over the past year has also created a significant backlog of
enforcement letters that need to be issued.
Hiring a temporary employee for approximately seven weeks to perform
data entry duties would allow Water Demand Division staff to devote their time
and attention to accomplishing these tasks.
RECOMMENDATION: Authorize the expenditure of funds to hire one data entry specialist from a temporary employment
agency for a 7-week period. The
temporary agency would be paid $17.38 per hour. This would cover the employee’s hourly
wage and agency expenses, including payroll taxes and workers
compensation. The Administrative
Committee considered this matter on November 6, 2003 and voted 3 to 0 to
recommend approval.
IMPACT
ON STAFF AND RESOURCES: Funds totaling $5,100 are included in the Conservation portion of
the Personnel Contingency Fund. This fund is intended for use for unexpected
personnel expenses, such as the need for temporary help. It is listed under Personnel Costs in the FY
2003-2004 Budget. The cost of a data entry specialist from a temporary agency
would amount to approximately $4,866.
BACKGROUND: Reorganization of
the database and physical filing system is an important element of Permit
Process Revision, a prime strategic goal for the Water Demand Division. Division staff can not accomplish the work
supporting this project, as well as keep up with timely issuance of enforcement
letters, without temporary clerical assistance. The General Manager has
authorized up to $2,000 for this purpose.
However, Board approval is requested for funds sufficient to cover the
7-week period of support needed. The temporary agency employee will work in the
Water Demand Division and will be supervised by the Water Demand Manager.
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