November 21, 2003

1. Call to Order

The meeting was called to order at 8:20 AM in the District Conference Roomand then was adjourned for lack of a quorum and continued to 8:30 AM. The meeting was again called to order at 8:30 AM.

Committee members present:

Alvin Edwards

Molly Erickson

Judi Lehman

Staff members present:

Fran Farina (by telephone)

Arlene Tavani

Stephanie Pintar

Sara Ramos

2. Oral Communications

No comments were presented.

3. Items on Board Agenda for November 24, 2003

A. Consider Guidelines for Noticing Ad Hoc Committee Meetings

The committee approved the following recommendations:

Ø Develop specific noticing guidelines for each ad-hoc committee (3-0 vote)

Ø Water Demand Committee to be noticed as a Brown Act meeting (2-1 vote)

Ø Project and Environmental Review Committee to be noticed as a Brown Act meeting (2-1 vote)

Ø Water Demand Committee/Project and Environmental Review Committee--final agendas, staff notes and any documents presented by a member of the public at the meeting will be posted to the District’s web site (3-0 vote)

Ø Public Outreach/Communications Committee—meetings open to the public and agendas posted if the issues under discussion would affect the public (2-1 vote)

Ø Public Outreach/Communications Committee—agendas and staff notes will be posted to the District’s web site if the meeting is open to the public. (3-0 vote)

Ø Agenda for Public Outreach/Communications Committee and the Rules and Regulation Review Committee would contain the following language, “This meeting is not subject to Brown Act noticing requirements. The agenda is subject to change.”

Ø Rules and Regulations Review Committee—agendas, staff notes and any documents presented at the committee meeting will be posted on the web site

Ø Committee agendas sent by US mail and email to public when distributed to committee (3-0 vote)

Ø Staff to develop a procedure for charging an annual photocopying fee to persons who request copies of the agendas and committee packets (3-0 vote)

Director Erickson made a motion that the Water Demand Committee and Project and Environmental Review Committee be treated as Brown Act committees. The motion was approved on a 2-1 vote. Director Edwards voted against the motion. The committee also requested that the final agenda, staff reports and any documents submitted by the public at the meeting, be posted to the District’s web site.

Director Erickson made a motion that the Water Demand Committee and Project and Environmental Review Committee be tasked with adopting guidelines that will establish purely internal matters versus matters with any application to the public and that the guidelines be adopted by the Board at a regular meeting. Meetings will be opened to the public for external items but meetings can be closed to the public for internal matters. Director Lehman amended the motion to include that until guidelines are established, the General Manager have the discretion to identify a matter as being sensitive and not open to the public. Proper noticing on the agenda would occur to reflect the nature of the meeting. The motion was approved on a 2-1 vote. Director Edwards voted against the motion.

4. Status Reports

None

5. Director Comments/Future Items

A. Schedule December Administrative Committee Meeting

The next meeting is scheduled for December 9, 2003 at 8:15 AM. The January 2004 meeting is currently scheduled for January 20, 2004 at 8:15 AM.

B. Director Erickson raised concerns about language on the November 24, 2003 Board meeting agenda and the action wording under Public Hearing Item 10--Continuation of Second Reading of Ordinance No. 109 - Revising Rule 23.5 and Adopting Additional Provisions to Facilitate the Financing and Expansion of the Carmel Area Wastewater District (CAWD)/Pebble Beach Community Services District (PBCSD) Recycled Water Project, Approval of Related CEQA Findings—stating that the action wording was inconsistent by stating the public hearing on the Second Reading of Ordinance No. 109 was closed on November 17, 2003 and also stating that public comment will be received on November 24, 2003. Staff explained that the language was reviewed by District Counsel and that staff was directed to leave the language as stated on the agenda in order to comply with Brown Act requirements.

With regards to Public Hearing Item 8-- Consider Water Use Credit Recommendation for Installation of SOMAT Disposal Systems and Waterless Urinals at the Presidio of Monterey--Director Erickson asked if staff was aware that a previous water credit(s) might have been issued to the Presidio. Staff reported it would look into the situation.

6. Adjournment

The meeting was adjourned at 9:31 AM.

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