April 13, 2004, 8:15 AM

1. Call to Order

The meeting was called to order at 8:15 AM in the District Conference Room.

Committee members present: Alvin Edwards

Judi Lehman

Michelle Knight

Staff members present: Rick Dickhaut

Stephanie Pintar

Andy Bell

Larry Hampson

Dave Dettman

Sara Reyes

District Counsel present: David C. Laredo

2. Oral Communications Anyone wishing to address the committee on a matter not listed on the agenda may do so during oral communications. Public comment on any other matter listed on the agenda is appropriate at the time the item is being discussed by the committee.

No oral communications were presented.

3. Items on Board Agenda for April 19, 2004

Consider Adoption of Resolution for Continuation of the District’s Mitigation Program

Andy Bell, District Engineer and Larry Hampson, Water Resources Engineer, gave an oral report on the history of the mitigation program with respect to the program revenues and expenditures from 1992 to 2004. After some discussion, the committee requested staff to develop a chart showing a side-by side comparison of revenues and expenditures and to incorporate this into the staff note for the April 19, 2004 Board meeting packet. The committee took no formal action and referred this item to the full Board for discussion on April 19, 2004.

Charlie Kemp, Operations Manager, California-American Water Company (Cal-Am), stated on March 23, 2004, Cal-Am received a letter from the MPWMD inquiring if the MPWMD were to ends its Mitigation Program activities or significantly reduce them, would Cal-Am be ale to undertake them and what length of time would Cal-Am need to prepare for a transfer of responsibility. Mr. Kemp stated that Cal-Am would need more time to discuss this matter in order to understand the complexity of the mitigation program, define the tasks and resources needed.

Consider Authorization of Funds to Employ Consultant to Promote Resolution 2003-01

Rick Dickhaut, Administrative Services Manager/Chief Financial Officer reported on this item. After some discussion, Chair Edwards requested that staff obtain information from potential consultants and that this item be discussed by the full Board on April 19, 2004 as an Action Item. Director Knight requested staff to include the text of the resolution 2003-01 as part of the staff report to the Board.

Consider Purchase of a Multi-Function Copier for Water Demand Division

After a brief discussion, Director Lehman moved for approval. Director Knight seconded the motion. The motion was approved unanimously on a 3 to 0 vote.

Consider Authorization to Purchase Replacement Vehicle

After some discussion, Chair Edwards requested this item remain on the Consent Calendar without a recommendation from the committee and be discussed by the full Board on April 19, 2004.

Consider Authorization of Funds to Contract with Ventana Wilderness Society for Carmel River Avian Habitat Monitoring

Andy Bell, District Engineer, reported on this item and gave a brief overview. Staff was asked to determine if the avian monitoring was required to occur annually or if it could be done every two years. After some discussion, the committee unanimously recommended approval contingent upon the information presented by staff on April 19, 2004 to the Board.

Consider Authorization of Mitigation Funds to Contract for Two Fish Rescue Positions

Dave Dettman, Sr. Fisheries Biologist, reported on this item. After some discussion, Director Knight requested staff to develop a list outlining the impact to staff and District activities if these two positions were not hired and incorporate into the staff note for the April 19, 2004 Board meeting. After some discussion, the committee unanimously recommended approval of this item.

Consider Adoption of Resolution to Authorize Transfer Between Funds

After brief questions to staff, the committee unanimously recommended approval.

Consider Adoption of Treasurer’s Report for February 2004

After brief discussion, the committee recommended approval on a 2 to 0 vote. Director Knight was absent.

4. Status Reports

None

5. Other Business

· Review Preliminary Draft Budget for Fiscal Year 2004-2005

The committee reviewed the preliminary draft budget and directed staff to reduce the draft budget by 15% and to include a list of which programs would be affected. In addition, the budget should also contain a 15% increase in revenues. Director Edwards asked staff to include any explanations necessary, such as “Retirement costs increased due to poor economy and increased fees to employers.”

· Review Draft April 19, 2004 Board Meeting Agenda

Chair Edwards requested Item 16--Discuss Water Credit Transfer Program and Provide Direction to Staff and Item 18—Status Report on Preparation of a Study to Update Commercial Water Use Factors, be moved to the May Special Board meeting. In addition, Item 2—Consider Authorization of Funds to Employ Consultant to Promote Resolution 2003-01 was removed from the Consent Calendar and added as an Action Item.

6. Director Comments/Future Items

Schedule May 2004 Administrative Committee Meeting

The May Administrative Committee meeting was scheduled for Tuesday, May 11, 2004, 8:15 AM, District Conference Room.

7. Adjournment

The meeting was adjourned at 9:45 AM.

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