EXHIBIT
20-A
MINUTES
Team Safety Meeting
August 30, 2005
- The meeting
was called to order at 9:30 am in the 5 Harris Court Conference Room -
MEMBERS PRESENT: Thomas
Christensen, Rick Dickhaut,
Darby Fuerst, Debby Martin, Cynthia Schmidlin
MEMBERS ABSENT: None
I. TOPICS OF DISCUSSION
.
1. 5 Harris Court Inspection Report
Remediation:
a) The
light bulb in the 1st floor Water Demand Division storage room can not be
replaced for one with increased wattage, since the fixture only accepts a 13
watt bulb. It was suggested that we use
stick-on lights to increase the illumination in the room. Rick Dickhaut will purchase them.
b) The
unusable computer equipment stored in the building and garage was e-recycled in
July for a minimal price. A large
truckload was taken away. There is
still some unused equipment in the garage.
However, Chief Technology Officer, Inder Osahan has stated that usable
monitors and keyboards that have lost their clarity due to age, or need parts,
can be retained in District ownership but loaned to an inter-governmental
training site that is being proposed.
It is expected that they will be removed in the next few weeks. The computer equipment previously being kept
in storage has been removed, saving the District $85 per month.
c) Clean-up
of the Planning and Engineering Storage room, where file folder boxes are
stacked on top of file cabinets and on the floor, has not yet been
accomplished. Time priorities have
prevented division staff from reviewing the contents of files and deciding
which can be sent to archives. However,
Thomas Christensen sent an e-mail requesting follow-up. Completion of the review should be
accomplished by the end of the year.
a) Whenever a new MSDS comes in, 3 copies should
be made by the employee purchasing the product.
b) These copies should go to the Human Resources
Office, either Sleepy Hollow or the Carmel Valley Field Office, and the
personal files of the person using the product.
c) The Chemical Inventory List should be updated
any time that a new product is ordered.
The employee should update their personal copy of the list, and also
inform the Human Resources Analyst, who will update the master list.
Cynthia Schmidlin will also check with the Safety Officers for
the Monterey Regional Water Pollution Control Agency and the Monterey Waste
Management District to see how they handle MSDS maintenance. The new policy will be reviewed by Team
Safety and then distributed to staff as an addendum to the Illness and Injury
Prevention Program.
2. Workers’ Compensation
Loss Summaries for FY ‘03-‘04 and FY ’04-’05:
Team Safety discussed workers’ compensation
claims and expenses for the Fiscal year ending June 30, 2005. There were only two minor claims, costing
our insurance significantly less than claims for the previous fiscal year. This
is an excellent reflection on the success of the District’s Illness and Injury
Prevention Program and the attentiveness of District staff to safety
practices. The District currently has
an experience rating that puts us at 75% of the average cost of premiums.
3. Safety
Suggestion: Team Safety reviewed a safety suggestion regarding a trip
hazard reported in the Water Demand Division. A carpet bubble in the main
aisle, running from the front desk to the back of the office, has created a
bump on which more than one individual have caught their feet. Cynthia
Schmidlin reported that a two carpet repair firms had been called in to inspect
the problem. They both reported that
the carpet has become unglued to the cement floor. It can not be stretched back in place. The 2nd carpet company attempted to re-glue the
section in question, but was not successful.
Replacement of the carpet section would cause frayed edges in a short
period of time, due to heavy foot traffic. Replacement of the entire carpet is
prohibitively expensive. The solution
has been to place over the spot, a plastic carpet guard that attaches firmly to
the carpet and has beveled edges to prevent tripping. The guard presently in place is shaped to go under a desk
chair. Cynthia Schmidlin will try to
find a “hall runner” shape of the same material that will better fit the shape
of the area. However, the current
guard has abated the hazard.
II. NEXT
TEAM SAFETY MEETING
The
next Team Safety Meeting is scheduled for Friday, October 28th at 9:30 pm.
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