EXHIBIT
12-A
|
This meeting has been noticed according to the Brown
Act rules. |
December
22, 2005
[Consultant]
SUBJECT: REQUEST FOR PROPOSALS FOR 2006 MONTEREY
PENINSULA SEAWATER DESALINATION PROJECTS EVALUATION
Dear
[Consultant]:
Your
firm has been selected to receive this Request for Proposals to conduct certain
consulting services for reviewing and evaluating three seawater desalination
projects that have been proposed for the Monterey Peninsula. If you wish to be considered for this work,
please submit three copies of a proposal to this office by 5:00 PM on Tuesday,
January 10, 2006. I apologize
for the short time frame allowed for preparing proposals and for completing the
study. The information the study will
yield is of keen interest to my Board of Directors and to the community. Your
proposal should include the items listed in Attachment 1, Contents of
Proposal. Responding
firms are encouraged to compile a compact proposal with a minimum of
"gloss."
PROJECT
DESCRIPTION
In
recent years, a variety of seawater desalination projects have been proposed
for the Monterey Bay area. The Monterey
Peninsula Water Management District (MPWMD, or District) Board of Directors has
directed staff to review the following three projects:
- California
American Water (Cal-Am) – Coastal Water Project – the seawater
desalination portion of a combination seawater desal and aquifer storage
and recovery project – 11,730 – 20,272 acre-feet per year (afy) - plant
location in Moss Landing – currently being pursued
- Pajaro/Sunny
Mesa Community Services District (P/SM) – Monterey Bay Regional
Desalination Project - 21,000- 23,000 afy
- desal plant location in Moss Landing – currently being pursued
- MPWMD –
Water Supply Project - 7.5 MGD, 8,400 acre-feet per year plant – plant
location in Sand City on the Monterey Peninsula – most recently evaluated
in 2003 and early 2004
Enclosed
are materials that provide additional information on these projects taken from
various submittals to MPWMD and project reports:
- MPWMD
Comparative Matrix of water supply projects – prepared for September 8,
2005 MPWMD Board workshop.
Information for the matrix was supplied separately by each project
proponent and was not independently reviewed or verified by MPWMD.
- Portions
of Proponent’s Environmental Assessment for the Coastal Water Project
(July 14, 2005); and Draft Preliminary Project Description for the Coastal
Water Project (September 2004)
- Project
Fact Sheet project map, and site map for the Monterey Bay Regional
Desalination Project (undated); cost comparison of Cal-Am and P/SM
projects (August 30, 2005); and North Monterey County Desalination
Project, Monterey Peninsula Water Management District Decision Matrix,
prepared for P/SM (September 10, 2004)
- Portions
of Board Review Draft, Draft EIR for the MPWMD Water Supply Project
(December 2003); and Final Phase 1 Technical Memorandum, MPWMD, Monterey
Peninsula Water Supply Project Alternatives (March 2003)
A
significant amount of additional information, including project descriptions
and drawings, is available at the MPWMD office and will be provided to the
selected consultant at the outset of the study.
The Comparative Matrix includes listings of some of the available
documents.
SCOPE
OF WORK
Proposals
are to address the following Scope of Work:
- Meet with
MPWMD staff in Monterey at the outset of the contact to discuss the study
approach. The consultant will be provided additional documents regarding
the proposed projects.
- Review
existing information on the following three seawater desalination
projects:
- Cal-Am’s
Coastal Water Project
- P/SM’s
Monterey Bay Regional Desalination Project
- MPWMD’s
7.5 MGD Sand City Seawater Desalination Project
- Evaluate
the technical feasibility of the major components of each project.
- Evaluate
the reasonableness of the estimated capital and O&M costs for each
project.
- Where
information is available, review and evaluate proposed project financing.
- Where
possible, review and evaluate existing and proposed agreements (e.g.,
right-of-way) and permits (e.g., NPDES permit) relating to each project.
- Investigate
and evaluate potential project constraints: physical conditions,
regulatory conditions, environmental impacts, permitting, etc. Provide conclusions regarding potential
constraints for each project.
- Provide
seven copies of a draft report, to include a summary of the setting of the
three projects and stating the relevant findings and conclusions made
during the study. Also provide a
disc containing an electronic version of the draft report.
- Following
review and comment by MPWMD staff, provide 30 copies of the final report,
as well as a disc containing an electronic version of the final report.
In
your proposal, we anticipate that you will describe the approach you expect to
employ in order to obtain the desired information and carry out the stated
Scope of Work. It is recognized that the
Scope of Work eventually incorporated into the agreement for consultant
services will likely contain more detail and specificity than the scope listed above. Accordingly, the District is receptive to
suggested modifications, alternatives, and expansion on the above-listed items. The
District has budgeted between $30,000 and $50,000 for the work anticipated to
be performed under this contract.
MPWMD
STAFF PARTICIPATION:
It
is anticipated that District staff will work closely with the consultant on this
project. At the outset, MPWMD staff will
be responsible for compiling and providing all relevant existing documents and
data in the District’s possession, and will assist the consultant in obtaining
desired information. The consultant will
be responsible for summarizing pertinent existing data for presentation, and for
incorporating District-provided materials into the report.
SELECTION
PROCESS, SCHEDULE, AND AGREEMENT
Attachment
2 outlines the process
and schedule for selection of the consultant and completion of the study. Following receipt of proposals, District staff
will review the proposals. At his time,
it is not anticipated that firms will be invited to make oral presentations of
their proposals. However, it is possible
that you will be asked to clarify your proposal or provide additional
information.
After
a firm has been selected, an agreement will be negotiated for the scope of
services to be performed at a not-to-exceed cost. The District has a standard contract form for
consulting services, which includes the insurance requirements contained in Attachment
3.
We
look forward to your response. If you
have any questions regarding this invitation, please contact me at (831)
658-5620.
Sincerely,
Andrew
M. Bell
District
Engineer
Enclosures: Attachment 1. Contents of Proposal
Attachment 2.
Selection Process and Proposed Project Schedule
Attachment 3.
Insurance Requirements
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