EXHIBIT
16-C
MONTEREY PENINSULA WATER
MANAGEMENT DISTRICT
MEMORANDUM
DATE: January
12, 2006
TO: David
Berger, General Manager
FROM: Andrew
Bell, District Engineer
SUBJECT: Recommendation
for Consultant
2006 Monterey Peninsula
Seawater Desalination Projects Evaluation
SUMMARY
District staff
prepared a Request for Proposals for evaluation of various aspects of three
proposed seawater desalination projects and submitted it to five engineering
consulting firms in December 2005. The projects to be
evaluated are the Coastal Water Project proposed by California American Water,
the Monterey Bay Regional Desalination Project proposed by the Pajaro/Sunny
Mesa Community Services District, and the 7.5 million-gallon-per-day project in
Sand City most recently evaluated by MPWMD in 2003 and early 2004. Proposals were received from three
firms: E2 Consulting
Engineers Inc., Bookman Edmonston/GEI Consultants, and Raines, Melton &
Carella Water and Environment, Inc.
RECOMMENDATION
The staff review committee (Oliver, Stern, and Bell) determined that the superior proposal was submitted by Bookman Edmonston/GEI Consultants (BE/GEI), and recommends that following Board approval, the District should enter into an agreement with BE/GEI to perform the desired scope of work.
MPWMD
received three proposals in response to the Request for Proposals sent out in
December 2006. The firms and the
corresponding estimated labor hours and estimated costs are as follows:
Total Other Total
Firm Labor
Hours Labor Cost Direct Costs Estimated
Cost
E2
Consulting Engineers 376 hours $48,400 $1,550 $49,950
Bookman-Edmonston/GEI 309 52,511 1,925 54,036
Raines,
Melton & Carella 251 52,375 4,384 56,759
The
staff review committee found that the proposal submitted by BE/GEI was the best
written of the three, that it demonstrated an excellent understanding of the
project and showed both the ability to perform the required tasks and
independent thought regarding issues not addressed in the Request for Proposals
and associated materials sent to them.
The Raines, Melton & Carella (RMC) proposal was judged to be second,
and the E2 Consulting Engineers’ proposal came in third.
In
addition to having a competent proposal and a demonstrated ability to perform
the work, staff believes that it is important for the selected consultant to be
able to provide an independent evaluation of the three major desalination
projects being proposed for the Monterey Peninsula and northern Monterey County
areas. In that regard, the consultant
should be both credible and impartial in regard to these three projects. Although the BE/GEI team has significant
experience in water supply projects in California, including seawater desalination
projects, they have done very little work in the Monterey Peninsula area. The review committee believes this may be an
important positive factor in assuring that the work product is an independent,
impartial analysis. In contrast, RMC has
done a significant amount of work in the Monterey Bay area, including being the
lead consultant for several major projects for the Monterey County Water
Resources Agency and for the Plan B study directed by the California Public
Utilities Commission. The project
recommended by the Plan B study is the basis of Cal-Am’s Coastal Water Project.
In
addition, comparing the total estimated work hours and costs of the BE/GEI and
RMC proposals, shows that BE/GEI
proposes more labor hours (309 hours versus 251 hours) for approximately $2,700
less in total contract cost. This may be
characterized as being “more brain for the buck.”
Enclosures: Portions
of each proposal showing project team, project understanding and study
approach, and estimated costs of consulting services
U:\staff\word\boardpacket\2006\2006boardpackets\20060223\ActionItems\16\item16_exh16c.doc