EXHIBIT 13-A
DRAFT CHARGE TO THE MPWMD PUBLIC OUTREACH
COMMITTEE
1. Primary
Function
The purpose of the MPWMD Public
Information Program is to ensure that information about the District mission, its
activities, and water issues are effectively communicated to the public. The Public Outreach Committee (POC) is
an MPWMD Board committee that provides guidance to the MPWMD staff and
recommendations to the District Board of Directors on the best ways to achieve
the program purpose. Specifically,
the POC provides guidance and recommendations on public outreach efforts and
informational forums that describe the authority, functions, programs and
activities of the District. The POC
makes policy recommendations on the outreach budget and preferred means of
communication (e.g., advertisements, mailers, workshops, etc). The POC also may review the content of
District materials slated for extensive distribution. All Public Outreach Committee meetings
ordinarily are noticed and open to the public by Board policy; however, this
committee is not considered a “legislative body” as defined by the
Ralph M. Brown Act.
Chair Knight’s suggested
replacement text for Primary Function section. The Public Outreach Committee (POC) is
an MPWMD Board committee that provides guidance to the MPWMD staff and
recommendations to the District Board on issues related to communicating the
District’s mission, activities and current actions to the public. The POC should review the content of
District material slated for extensive distribution, specifically the Annual
Report or other such documents.
Specific conservation and materials associated with the Water Demand
Division are not part of this unless requested by the Board or Water Demand
Committee.
1.
Process
The POC meets as needed to review and
provide guidance related to the District’s public outreach efforts and
informational forums including development of public outreach materials. All POC meetings are noticed and open to
the public by Board policy; however, this committee is not considered to be a
“legislative body” as defined by the Ralph M. Brown Act.
3. Composition
and Structure
a) The
POC is comprised of three Board members with at least one alternate. Members of the POC and its chair shall
be appointed by the Board Chair and approved by the Board.
a)
A
quorum of two (2) POC members shall be required for an official meeting to be
conducted. Action may be taken by
majority vote of those POC members present.
b)
The
General Manager or other designated staff member(s) shall provide support as appropriate.
4. Responsibilities
of the Committee
a) To
meet as required on the call of the committee chair, a majority of committee
members, Board of
Directors or by the General Manager.
b) To
provide advice to MPWMD staff and recommendations to the District Board of
Directors and on all matters related to MPWMD public outreach
efforts and informational forums not assigned to other Board committees. (Chair
Knight’s suggestion is to strike the word “all.”)
c)
To
undertake other tasks as designated by a majority of the Board or the District
Board Chair. (Chair Knight’s suggestion
is to strike 3.c)
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