ATTACHMENT 2
MONTEREY PENINSULA WATER MANAGEMENT DISTRICT
MEMORANDUM
DATE: May
5, 2006
TO:
CC: Team
Safety
FROM: Andrew
Bell, Manager of Planning and Engineering Division
SUBJECT: Remedy
of Deficiencies Noted in April 10, 2006 Safety Inspection Report
BACKGROUND
Team Safety conducted inspections of District facilities on March 1, 2006 and transmitted their report by memo dated April 10, 2006. The report includes the notations of problems and deficiencies that are the responsibility of the Planning and Engineering Division (P&E Division). Below is a restatement of the noted problems, each followed by a description of the proposed remedy.
1.8
General work sites. Boxes of file folders relating to the
1.9
Storage and equipment rooms. First floor file room near garage: Boxes with file folders from the
These
files are duplicates and triplicates of exhibits that were saved pending the
removal of certain large documents, copies of which are often requested by
outside parties. In order to save the
time and expense of copying, those documents need to be removed before the
remainder are disposed of. P&E
Division staff will sort through all of the binders in these locations, remove
the desired documents, and recycle the remainder, not later than May 26,
2006. One full set of the documents is
located in binders in the upstairs library.
1.9 Storage and equipment rooms. The Engineering File Room still has unfilled
boxes of folders that are stacked on top of the file drawers and on the
floor. They need to be evaluated for
removal to the archives.
Most of the boxes of files noted in the Safety Inspection Report are documents related to P&E Division functions, although some belong to the Water Resources and Administrative Services Divisions. P&E Division staff will do the following not later than May 26, 2006: (1) in consultation with Water Resources and Administrative Services Divisions staff, sort through these materials and dispose of unnecessary documents; (2) organize and consolidate the remaining documents; (3) identify, box, and label documents that may be stored in District Archives.
1.15 Other.
The Automated External Defibrillator is stored in a Conference Room
cabinet. It should be more visible in
case of emergency. A wall bracket should
be purchased and placed on the wall immediately outside the Conference Room.
A
wall bracket has been installed, and the AED device is now mounted on the wall
in the hallway between the Conference Room and the downstairs elevator.
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