EXHIBIT 20-D
MINUTES
Team Safety Meeting
July 13, 2007
- The meeting
was called to order at 9:25 am in the Library -
MEMBERS PRESENT: Michael Boles, Rick Dickhaut, Matt Lyons, Joe
Oliver, Cynthia Schmidlin
MEMBERS ABSENT: None
I. TOPICS OF DISCUSSION
A. Annual 5 Harris Court Inspection: Team Safety performed inspections of the District’s main office building on March 9, 2007. The inspection rating overall was satisfactory. Most office areas were neat and orderly, meeting all safety standards and providing a professional environment. However, housekeeping problems were noted in several areas. Memos to the responsible managers were sent with the inspection report, asking for a response as to how and when the identified problems would be rectified. The resulting responses were reviewed by Team Safety, as follows:
1)
Water Resources Division Response – The response noted that the air compressor
was moved to the District’s workshop in
Michael reported at this meeting that he
has purchased the pulley system. Joe
Oliver suggested that he and his fellow division members Cory Hamilton and Eric
Lumas will assist Michael in installing the pulley system within the next
month.
2)
Information Technology Response – The response stated
that some of the boxes containing computer equipment were removed, as the
computer equipment inside was distributed.
A few computer hard drives and cables were neatly stored out of the walk
way. According to the IT Manager, this
equipment was to be used within the next few weeks, leaving the floor area
clear.
Unfortunately, this area
has not been completely cleared of boxes and equipment. It continues to be a storage area for new
computer equipment ordered and delivered to the District. As one set of equipment is unpacked and used,
another set arrives. Since this is a
central open space, it is a better place to keep these materials than in the
halls on the first floor. But it is
important that computer equipment be unpacked and distributed in a timely
manner and the temporarily stored materials not encroach the walk ways to the offices
in this area where it becomes a serious trip hazard. Team Safety members will monitor the area for
compliance with this goal.
3)
Planning and Engineering Division Response – The response agreed that most of the boxes of
files improperly stored in the 2nd Floor File Room relate to Planning
and Engineering Division function. It
pointed out, however, that some belong to the Water Resources and
Administrative Services Division. The P
& E Manager stated that, no later than August 17, 2007, his staff, in
consultation with ASD and WR staff, would sort through these materials and
dispose of unnecessary documents, organize and consolidate the remaining
documents and identify, box and label documents that may be moved to the
District Archives.
Joe Oliver stated in this meeting that 7
boxes in the File Room belonged to Water Resources Division. 4 boxes will be retained in the File Room and
3 boxes either discarded or stored in Archives within the next few weeks. Rick Dickhaut and Support Services staff will
determine what ASD files are stored and their disposition by August 17th. After the boxed files to be retained are
identified, it will be determined how many shelves are needed to be purchased
and bolted to the wall so that nothing will remain on the floor or unsecured on
top of the file cabinets
B. Garage Storage: Team Safety members noted that the garage
storage shelves could be used for some file storage if it was determined that
some of the equipment on the shelves had not been used for a long time and was
unlikely to be used in the future. The
dust on some items points to this as a possibility in some cases. However, Joe noted that some equipment is
only needed once every few years and is too expensive to purchase each time. It
was determined that staff would have another Garage clean-up after Staff
Meeting in August, with members of each
Division looking at the items stored on shelves in the Garage and determining
if they should be moved or discarded. Cynthia Schmidlin reported on her efforts
to dispose of the 25 boxes boxes of legal binders from the Seaside Adjudication
Hearings that ended in 2006. She stated
that she had researched selling the items on E-Bay, preparing an ad and taking
photos of the folders, but found that the process was very difficult with
little promise of results, since many such items were offered. Rick suggested that she monitor similar items
on E-Bay. If they are not purchased
during the auction period, it may be determined that these items can be
disposed of as surplus property.
NEW BUSINESS
A. Lion Alert: Matt Lyons noted that there
had been evidence of mountain lion kills in the Shulte Project area of Carmel
Valley. Ways to protect oneself from
lion attack were discussed. Cynthia will
mention the issue during her next Safety Training in August.
B. First Aid Supplies: Cynthia was advised that new first aid
supplies were needed for the Carmel Valley Field Office, Sleepy Hollow Facility
Office and Field Personnel First Aid Kits.
Items such as large eye wash bottles, band aids, pain tablets and non-drowsy
antihistamine tablets are running low.
Cynthia will place an order and distribute at the August Staff Meeting.
II. NEXT TEAM SAFETY MEETING
The next Team Safety Meeting
will be held on September 14, 2007 at 9:30 am.
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