September 11, 2007

12:30 PM

Committee Members present: Alvin Edwards, Michelle Knight and Judi Lehman

Staff members present: Andy Bell, David Berger, Rick Dickhaut, Stephanie Pintar, Sara Reyes,

Cynthia Schmidlin

Call to Order

The meeting was called to order at 12:45 PM in the District Conference Room.

Oral Communications--Anyone wishing to address the committee on a matter not listed on the agenda may do so during oral communications. Public comment on any other matter listed on the agenda is appropriate at the time the item is being discussed by the committee.

No public comment was received.

Items on Board Agenda for September 2007

1) Consider Expenditure of Funds to Prepare Final Report on Evaluation of Seawater Desalination Projects Proposed for the Monterey Peninsula by GEI Consultants/Bookman-Edmonston

Andy Bell, District Engineer provided an overview of this item and answered questions from the committee. The committee and General Manager suggested the staff report include a summary of the nature of the comments received and to note they are available to the Board and public for review. After some discussion, the committee voted 3 to 0 to recommend the Board authorize the General Manager to amend the existing contract with GEI Consultants/Bookman-Edmonston to revise the July 10, 2007 draft report titled, “Evaluation of Seawater Desalination Projects Proposed for the Monterey Peninsula”.

2) Consider Expenditure of Budgeted Funds to Enter into an Agreement with Urban Futures, Inc. to Provide Financial Advisory Services Related to Debt Financing for the Aquifer Storage and Recovery Project, Phase 1

Rick Dickhaut, Chief Financial Officer/Administrative Services Manager, reported on this item and answered questions from the committee. The committee suggested staff modify the report to include the fiscal alternatives available related to obtaining financing for the ASR Phase 1 Reclamation Project. After some discussion, the committee voted 3 to 0 to recommend the Board authorize the General Manager to enter into an agreement with Urban Futures, Inc.

3) Consider Approval of Amendments to the 1992 Agreements for Sale of Reclaimed Water and 2004 Agreements for Sale of Recycled Water from the Carmel Area Wastewater District/Pebble Beach Community Service District Reclaimed Water Project

General Manager Berger reported on this item and answered questions from the committee. Mr. Berger reported that the staff report will be modified to include the settlement letter signed by Pebble Beach Company and the IRWUG Recycled Water Users. After discussion, the committee voted 2 to 1 to recommend the Board approve amendment of the 1992 Agreement for Sale of Reclaimed Water and 2004 Agreement for Sale of Recycled Water for Pebble Beach Co., Monterey Peninsula Golf Course, Cypress Point, Poppy Holding, Inc., and Robert Louis Stevenson School. Director Lehman voted against this item stating she would like to have input from General Counsel before considering approval.

4) Consider Approval of Conservation Program Reimbursement Agreement with California American Water

Stephanie Pintar, Water Demand Manager, reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board approve and authorize the General Manager to enter into the proposed Conservation Activity and Reimbursement Agreement between the District and California American Water.

5) Consider Expenditure of Budgeted Funds for Linen, Towel and Restaurant Water Conservation Display Cards

Stephanie Pintar reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board authorize staff to spend up to $17,200 to design and print linen, towel and restaurant water conservation cards.

6) Consider Expenditure of Budgeted Funds for Purchase of Modular Workstation for Water Demand Division

Stephanie Pintar reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board authorize the purchase of a modular workstation for the Water Demand Division.

7) Consider First Reading of Ordinance No. 130 -- Establishing a Claim Process for Damages or Refund of Money

Rick Dickhaut reported on this item and answered questions from the committee. After discussion the committee voted 3 to 0 to recommend the Board approve the first reading of Ordinance No. 130.

8) Consider Approval of Water Conservation Technician Reclassification and Change to the District's Organization Chart

Cynthia Schmidlin, Human Resources Analyst reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 that the Board authorize reclassification of the Water Conservation Technician and the change to the District’s Organization Chart.

9) Semi-Annual Financial Report on the CAWD/PBCSD Wastewater Reclamation Project

Rick Dickhaut reported on this item and answered questions from the committee. After brief discussion, the committee voted 3 to 0 to recommend the Board receive and approve the semi-financial report on the CAWD/PBCSD Wastewater Reclamation Project.

Other Business

10) Review Draft September 17, 2007 Board Meeting Agenda

The committee reviewed the Draft September 17, 2007 Board meeting agenda and made no changes.

Adjournment

The meeting was adjourned at 2:30 PM. The next Administrative Committee meeting is scheduled for Thursday, October 4, 2007 at 8:30 AM.

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