April 14, 2008

8:30 AM

Committee Members present: Alvin Edwards, Judi Lehman and David Pendergrass

Staff members present: Thomas Christensen, Rick Dickhaut, Darby Fuerst, Joe Oliver, Inder Osahan, Sara Reyes, Cynthia Schmidlin, Henrietta Stern and Kevan Urquhart

Call to Order

The meeting was called to order at 8:30 AM in the District Conference Room.

Oral Communications--Anyone wishing to address the committee on a matter not listed on the agenda may do so during oral communications. Public comment on any other matter listed on the agenda is appropriate at the time the item is being discussed by the committee.

No public comment was received.

Items on Board Agenda for April 14, 2008

1. Consider Approval of Senior Office Specialist Reclassification and Amend the District’s Organization Chart

Cynthia Schmidlin, Human Resources Analyst, reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board authorize reclassification of the Senior Office Specialist to Office Services Supervisor and amend the District’s Organization Chart.

2. Consider Expenditure of Funds to Contract with JEA & Associates for Governmental Relations Services

Darby Fuerst, Interim General Manager, reported on this item and answered questions from the committee.

After some discussion, the committee voted 3 to 0 to recommend the Board authorize the expenditure of funds to contract with JEA & Associates for a not-to-exceed amount of $26,350 for the period March 18 through December 31, 2008.

3. Consider Expenditure of Budgeted Funds to Amend Contract with Golden State Planning and Environmental Consulting to Assist with Processing of Water Distribution System Applications

Henrietta Stern, Project Manager/Public Information Representative, reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend the Board authorize amending the current District professional services contract with Golden State Planning and Environmental Consulting for a not-to-exceed amount of $55,000 for FY 2007-2008.

4. Consider Expenditure of Budgeted Funds to Purchase Replacement Computers and Related Software and Hardware

Inder Osahan, Chief Technology Officer, reported on this item and answered questions from the committee. Director Pendergrass encouraged a semi-annual training for staff to learn how to recognize viruses through email and how to handle them. After discussion, the committee voted 3 to 0 to recommend the Board authorize the scheduled purchase of up to 36 computers and related software and hardware for a not-to-exceed cost of $91,000, authorize expenditure of $10,000 for assistance from CJM Networking for technical support and deployment of these systems, and $5,000 for any change in costs during the upgrade process.

5. Consider Expenditure of Budgeted Funds to Install Air Conditioning Unit in the District’s Computer Room

Inder Osahan reported on this item and answered questions from the committee. Director Edwards requested that staff research relocating the server room to another part of the building for future hardware growth required by the District. After discussion, the committee voted 3 to 0 to recommend the Board approves a not-to-exceed amount of $8,000 to purchase and install the new air conditioning unit in the computer room.

6. Consider Expenditure of Funds to Contract with Ventana Wildlife Society for Carmel River Avian Habitat Monitoring

Thomas Christensen, Riparian Projects Coordinator, reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend that the Board authorize the District to enter into a contract with the Ventana Wildlife Society for avian habitat monitoring work along the Carmel River at a cost not-to-exceed $5,682.

7. Consider Expenditure of Funds to Contract with IDIAS Consulting for Water Resources Division Technical Assistance

Joe Oliver, Senior Hydrogeologist, reported on this item and answered questions from the committee. Henrietta Stern also answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board authorize the District to execute a contract with IDIAS Consulting for a not-to-exceed amount of $25,000 for technical assistance within the Water Resources Division until June 30, 2008.

8. Consider Expenditure of Budgeted Funds for Purchase of Backup Pressure Transducer and Replacement Backflow Valves for the Sleepy Hollow Steelhead Rearing Facility

Joe Oliver and Kevan Urquhart, Senior Fisheries Biologist, reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board authorize expenditure of budgeted funds in a not-to-exceed amount of $3,500 for the purchase and shipping of the pressure transducer and three backflow vales.

9. Consider Expenditure of Budgeted Funds for Purchase of Filters, Chillers, and Ultraviolet Sterilizers for the Rearing Troughs at the Sleepy Hollow Steelhead Rearing Facility

Kevan Urquhart reported on this item and answered questions from the committee. After some discussion, the committee voted 3 to 0 to recommend the Board authorize expenditure of budgeted funds in a not-to-exceed amount of $17,200 for the purchase and shipping of the 8 chillers, filters and UV sterilizers and replacement bulbs from Aquatic Eco-Systems in Florida.

10. Consider Expenditure of Budgeted Funds to Contract for the Installation of Upgraded Wiring Required for the Filters, Chillers, and Ultraviolet Sterilizers for the Rearing Troughs at the Sleepy Hollow Steelhead Rearing Facility

Kevan Urquhart reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend the Board authorize expenditure of budgeted funds in a not-to-exceed amount of $4,995 for Carmel Valley Electric to: a) install new electrical connections for the eight chillers, filters and UV sterilizers, and b) upgrade the connections for the two existing ozonators to meet the current electrical code.

11. Consider Expenditure for Public Information Effort re the January 15, 2008 Draft Cease and Desist Order Issued by the State Water Resources Control Board Staff against California American Water

Darby Fuerst reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board authorize funding of $25,000 for public outreach related to the draft Cease and Desist Order and approve the expenditure of $18,524 for the initial public outreach effort.

12. Consider Approval of Treasurer's Report for February 2008

Rick Dickhaut, Chief Financial Officer/Administrative Services Manager, reported on this item and answered questions from the committee. The committee voted 2 to 0 to recommend the Board adopt the February 2008 Treasurer’s Report. Director Lehman was not present for the vote.

Other Business

Review Draft April 21, 2008 Board Meeting Agenda

No changes were made to the agenda.

Adjournment

The meeting was adjourned at 9:50 AM. The next meeting is scheduled for Tuesday, May 13, 2008.

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