May 13, 2009

Committee Members present: Alvin Edwards, Judi Lehman and David Pendergrass

District Counsel present: David Laredo

Staff members present: Rick Dickhaut, Darby Fuerst, Joe Oliver, Stephanie Pintar, Sara Reyes and Kevan Urquhart

Call to Order

The meeting was called to order at 8:01 AM in the District Conference Room.

Oral Communications

No public comment was received.

Items on Board Agenda for May 21, 2009

1. Consider Expenditure of Budgeted Funds to Revise the February 2003 List Engineering Report on the “Sleepy Hollow Steelhead Rearing Facility (SHSRF) Sediment Control and Intake Retrofit

Darby Fuerst, General Manager, reported on this item and answered questions from the committee. Kevan Urquhart, Sr. Fisheries Biologist, also provided additional information to the committee. After discussion, the committee voted 3 to 0 to recommend the Board approve this expenditure.

2. Consider Expenditure of Budgeted Funds to Purchase Portable Equipment for Public Outreach Efforts

Stephanie Pintar, Water Demand Manager, presented this item to the committee. A cost estimate from Keehan & Partners, a local Advertising and Design agency, was distributed by Ms. Pintar. After discussion, the committee voted 2 to 1 to recommend the Board approve this expenditure. Director Lehman voted against this item.

3. Consider Authorizing General Manager to Contract with WaterWise Consulting, Inc. to Complete Landscape Water Audits and Budgets

Stephanie Pintar reported on this item and answered questions from the committee. After discussion, the committee voted 3 to 0 to recommend the Board authorize the General Manager to contract with WaterWise Consulting, Inc.

4. Consider Adoption of Resolution No. 2009-04 Establishing Guidelines for Direct Receipt of Payment from Non-District Funds for Travel and Related Expenses

David Laredo, District Counsel, reported on this item and answered questions from the committee. District Counsel clarified that adoption of this resolution addresses reimbursement from third parties and may clarify circumstances under which policy makers may have to recuse themselves from participating in decisions that come before the Board. After discussion, the committee requested this item be removed from the May Board agenda and discussed either at the June Budget Workshop or at a future Board meeting. Additionally, Director Edwards requested staff find out if other agencies have a similar policy in place. Director Lehman did not agree with removing this item from the May 21 Board meeting agenda.

5. Consider Expenditure of Third Quarter Fiscal Year 2008-09 Investment Report

Rick Dickhaut. Chief Financial Officer/Administrative Services Manager, reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board receive and approve the Third Quarter Investment Report.

6. Consider Adoption of Treasurer’s Report for March 2009

Rick Dickhaut reported on this item and answered questions from the committee. The committee voted 3 to 0 to recommend the Board adopt the March 2009 Treasurer’s Report.

Other Business

7. Review Draft Agenda for May 21, 2009 Regular Board Meeting

Darby Fuerst distributed a revised Board meeting agenda to the committee. The committee agreed to remove Consent Item 5 – Consider Adoption of Resolution No. 2009-04 Establishing Guidelines for Direct Receipt of Payment from Non-District Funds for Travel and Related Expenses from the agenda and that Consent Item 6 – Consider Adoption of Resolution No. 2009-05 Expressing Support for Submitting an Application for Challenge grant Program: Recovery Act of 2009 Water Marketing and Efficiency Grants be placed as Action Item 21. No additional changes were made to the agenda.

Adjournment

The meeting was adjourned at 9:05 AM.

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