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ITEM |
ACTION
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2. |
DISCUSS AMENDING EXISTING
RULES REGARDING DIRECTORS’ ATTENDANCE AT CONFERENCES |
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Meeting
Date: |
June 1, 2009 |
Budgeted: |
N/A |
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Program/ |
N/A |
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General
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Prepared
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Cost Estimate:
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General Counsel Approval: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on January 14, 2009 and recommended that the full Board discuss this at the next strategic planning session or another future meeting prior to the budget workshop. |
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CEQA Compliance: N/A |
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SUMMARY: At
the request of Chair Markey, the Administrative Committee reviewed the
District’s rules on reimbursement to Directors for attendance at conferences
and meetings. This request was prompted
by a suggestion from Director Lehman that it might be appropriate to amend the
current rules by: (1) allocating a specific dollar amount for each Director’s
attendance at conferences, and (2) any funds not spent by an individual
Director would be added to the amount available for use by that Director the
following year. The Administrative
Committee reviewed the item on January 14, 2009 and requested that the full
Board discuss the issue prior to the budget workshop.
RECOMMENDATION: The
Board should review MPWMD Meeting Rule 9 (Exhibit 2-A), the MPWMD Board Expense Reimbursement
Policy (Exhibit 2-B), and Ordinance
No. 126 (Exhibit 2-C). If the Committee decides that the
reimbursement rules should be amended, provide direction to staff on
preparation of draft rules for review at a future Board meeting.
BACKGROUND: MPWMD
Meeting Rule 9, Reimbursement of Expenses (Exhibit 2-A), authorizes Directors to be reimbursed
for travel, meals and lodging associated with attendance at conferences and
meetings. Rule 9 refers to the MPWMD
Board Expense Reimbursement Policy (Exhibit 2-B)
that describes reimbursement requirements in detail. According to Ordinance No. 126 (Exhibit
2-C), Directors are also compensated at
the rate of $110 per day for attendance at conferences and meetings.
The budget for Directors’ travel and attendance at conferences is adopted
annually as part of the MPWMD Fiscal Year Budget. When a Director decides to attend a
conference, a request is made to the Chair and Vice Chair to approve the
expense. If approved, the Director is
eligible to be reimbursed for registration fees, travel, meals and lodging, and
$110 per day. There is no limitation on
the number of conferences or meetings that a Director may participate in
annually.
IMPACT TO DISTRICT
STAFF/RESOURCES: For Fiscal Year 2008-2009, $3,600 was budgeted
for registration fees for all directors to attend AB 1234 ethics training, and
five directors to attend unspecified conferences such as the Association of
California Water Agencies (ACWA) Spring or Fall conference. In addition, $6,600 was budgeted for travel,
lodging and meals associated with attendance at the conferences. Actual expenditures through May 2009 were
$3,143.
For Fiscal Year 2009-2010, $200 was budgeted for registration fees for
directors to attend AB 1234 ethics training, and $4,800 was budgeted for eight
directors to attend unspecified conferences such as the ACWA Spring or Fall
conference. In addition, $6,800 was
budgeted for travel, lodging and meals associated with attendance at
conferences.
2-A MPWMD Meeting Rule 9, Reimbursement of Expenses
2-B MPWMD Board Expense Reimbursement Policy
2-C Ordinance No. 126 – An Ordinance of the Board of Directors of the Monterey Peninsula Water Management District Setting Compensation for Board Members
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