June 8, 2009

Committee Members present: Alvin Edwards, Judi Lehman and David Pendergrass

Staff members present: Andy Bell, Rick Dickhaut, Darby Fuerst, Debbie Martin, Inder Osahan, Sara Reyes and Henrietta Stern

Call to Order

The meeting was called to order at 8:05 AM in the District Conference Room.

Oral Communications

No public comment was received.

Items on Board Agenda for June 15, 2009

1. Consider Authorization of Funds to Contract for Limited-Term Positions

Cynthia Schmidlin, Human Resources Analyst, reported that staff is requesting the Board authorize expenditure of funds to: 1) hire one limited-term Field Biology Assistant and two limited-term Water Resources Assistants for up to 1,000 hours of work each, between July 1, 2009 and June 30, 2010; 2) authorize expenditure of funds to hire one limited-term Water Resources Assistant for up to 360 hours in the same period of time, and 3) authorize funds to hire up to two Fisheries Aides for up to 960 hours total between July 1, 2009 and June 30, 2010. After discussion, the committee voted 3 to 0 to recommend the Board approve this item.

2. Consider Expenditure of Funds to Contract for Professional Services to Evaluate Economic and Cost Allocation Issues Associated with the Proposed Coastal Water and Regional Water Supply Projects

Andy Bell, District Engineer, reported that staff is recommending that the Board retain a financial consultant to address economic and cost allocation issues in the CPUC proceeding for the Coastal Water Project. Staff is recommending that the Board authorize the General Manager to enter into a professional services agreement with David J. Stoldt for professional services described in the scope of work which was distributed at the meeting. Director Edwards recommended that staff send out a bid for services for future contracts of this nature. After discussion, the committee voted 3 to 0 to recommend the Board approve a contract for professional services for a not-to-exceed amount of $20,000.

3. Consider Expenditure of Budgeted Funds to Amend Contract with Golden State Planning and Environmental Consulting to Assist with Water Distribution System Permit Programming

Henrietta Stern, Project Manager, reported that staff is recommending the Board authorize the General Manager to amend the existing contract with Golden State Planning and Environmental Consulting for a not-to-exceed amount of $35,000 for Fiscal Year 2009-2010 to continue to help District staff carry out MPWMD Rules and Regulations governing Water Distribution Systems. The committee requested that staff send out a bid for services for year 2010. After discussion, the committee voted 3 to 0 to recommend the Board approve this item.

4. Consider Expenditure of Budgeted Funds to Amend Contract with Pueblo Water Resources to Provide Hydrogeologic Review for Water Distribution System Permits

Henrietta Stern reported that staff is requesting the Board authorize the General Manager to amend an existing contract with Pueblo Water Resources, Inc. for a not-to-exceed amount of $16,000 for Fiscal Year 2009-2010 to continue to help District staff carry out MPWMD Rules and Regulations governing Water Distribution Systems in regards to hydrogeologic review of well pumping test reports and related tasks. The committee requested that staff send out a bid for services for year 2010. After discussion, the committee voted 3 to 0 to recommend the Board approve this item.

5. Consider Expenditure of Budgeted Funds for Purchase of Positive-Action Shut Off Nozzles

Debbie Martin, Conservation Technician, reported that staff is requesting authorization for a not-to-exceed amount of $10,000 to purchase positive action shut-off nozzles which are provided free to the public to save water. This purchase is reimbursable through the California American Water conservation surcharge. The committee voted 3 to 0 to recommend the Board approve this expenditure.

6. Consider Expenditure of Contingency Funds for Amendment to Rebate Database Programming

Inder Osahan, Chief Technology Officer and Debbie Martin, reported that staff is requesting authorization to use $3,500 in contingency funds to support an unanticipated rebate module to track water savings and rebates issued to non-California American Water Distribution systems. The committee voted 3 to 0 to recommend the Board approve this expenditure.

7. Consider Approval of 2009 Annual Memorandum of Agreement for Releases from San Clemente Reservoir Among California American Water, California Department of Fish and Game and Monterey Peninsula Water Management District

Darby Fuerst, General Manager, reported that the three agencies met on May 7 and June 8, 2009 to negotiate the terms and conditions for the 2009 MOA for releases and diversion from San Clemente Reservoir. The committee voted 3 to 0 to recommend the Board approve this item.

8. Consider Adoption of Resolution 2009-06 Establishing Article XIII(B) Appropriations Limit for Fiscal Year 2009-10

Rick Dickhaut, Chief Financial Officer/Administrative Services Manager, reported that Article XIII (B) of the California Constitution requires that an appropriations limit be calculated on an annual basis. The resolution establishes an appropriations limit of $1,267,471 for Fiscal Year 2009-10. The committee vote 3 to 0 to recommend the Board approve this item.

9. Receive and File Third Quarter Financial Activity Report for Fiscal Year 2008-09

Rick Dickhaut reported on the third quarter Financial Activity Report for Fiscal Year 2008-09. Mr. Dickhaut answered questions from the committee. The committee voted 3 to 0 to recommend the Board approve the Third Quarter Financial Activity Report.

10. Consider Adoption of Treasurer’s Report for April 2009

Rick Dickhaut reported on Treasurer’s Report for April 2009 and answered questions from the committee. The committee voted 3 to 0 to recommend the Board approves the April Treasurer’s Report

Other Business

11. Review Draft Agenda for June 15, 2009 Regular Board Meeting

The committee reviewed the draft agenda and made no changes. Director Pendergrass and Director Edwards recommended that if a full Board was not going to be present for the June 15, 2009 Board meeting, that Item 26 – Review and Provide Direction to Staff on Draft Conceputal Ordinance Amending Regulation XIV, Water Conservation, be postponed to a future Board meeting.

Adjournment

The meeting was adjourned at 9:05 AM.

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