EXHIBIT 17-A
Draft Minutes
Administrative
Committee of the
Monterey
Peninsula Water Management District
October 12, 2010
Call to Order
The
meeting was called to order at 8:00 AM in the District Conference Room.
Committee
members present: David Pendergrass, Chair
Alvin Edwards
Judi Lehman
Staff present: Darby Fuerst, General Manager
Rick
Dickhaut, Chief Financial Officer/Administrative Services Manager
Joe Oliver,
Water Resources Manger
Stephanie
Pintar, Water Demand Manager
Sara Reyes,
Office Services Supervisor
Comments from
Public
No
comments
Items on Board
Agenda for October 18, 2010
Consider
Expenditure of Budgeted Funds to Purchase
Electrical Switchboard Equipment at Phase 1 Aquifer Storage and Recovery Site
Joe
Oliver, Water Resources Manager, and Steve Tanner, Principal Engineer with
Pueblo Water Resources, Inc., presented drawings on the Phase 1 Aquifer Storage
and Recovery Site and reviewed the details of the electrical control equipment
for use in the Santa Margarita Phase 1 ASR facility building. After some discussion, the committee
voted 3 to 0 to recommend the Board authorize purchase of the components
required for the permanent electrical control equipment, for a not-to-exceed
total estimated cost of $177,650.
Consider
Expenditure of Budgeted Funds to Amend Contract with
Joe
Oliver reported that the District is seeking approval to amend the existing contract
agreement with Pueblo Water Resources (PWR) for the hydrogeologic
and engineering technical services, for a not-to-exceed amount of
$734,737. Of this amount, an estimated
$373,750 will be from direct reimbursement by Cal-Am under agreements for Phase
1 operation and maintenance and Phase 2 test well installation. After
discussion, the committee voted 3 to 0 to recommend the Board amend the
contract with PWR for FY 2010-11.
CONSIDER
SPONSORSHIP OF MAY 2011
Stephanie Pintar, Water Demand Manager, reported
that the District is being asked to sponsor $5,000 for the May 2011 event. The District was a sponsor at the $5,000
level in 2010. With the success of the
2010 event, local participants have increased for the 2011 event. Funding is
included in the FY 2010-11 budget. The committee voted 3 to 0
to recommend the Board authorize sponsorship at the $5,000 level.
Consider
Expenditure of Budgeted Funds for Sponsorship of Association of California
Water Agencies’ Centennial Celebration
Darby Fuerst, General Manager, reported that this
item was presented to the Public Outreach Committee on August 4, 2010 at which
time it was recommended that the District not authorize funds for
sponsorship. On September 29, 2010, the
Legislative Advocacy Committee discussed this item and recommended that an
amount not-to-exceed $500 be spent on sponsorship. The committee voted 3 to 0
to recommend the Board authorize the expenditure of $500 for
participation in the ACWA Centennial Sponsorship Program at the Bronze Level.
CONSIDER
ADOPTION OF TREASURER’S REPORT FOR JUNE 2010
Rick Dickhaut, Chief Financial Officer, reviewed the
June 2010 Treasurer’s Report and answered questions from the Committee. The committee voted 3 to 0 to
recommend the Board adopt the Treasurer’s Report for June 2010.
RECEIVE
AND FILE FOURTH QUARTER FINANCIAL ACTIVITY REPORT FOR FISCAL YEAR 2009-10
Rick Dickhaut presented the report and stated that
the final revenue and expenditure numbers for Fiscal Year 2009-10 are subject
to change as additional entries and/or adjustments may occur during the annual
audit process, currently under way. The
committee voted 3 to 0 to recommend the Board receive and file the Fourth
Quarter Financial Activity Report for Fiscal Year 2009-10.
SEMI-ANNUAL
REPORT ON THE CAWD/PBCSD WASTEWATER RECLAMATION PROJECT
Rick Dickhaut presented the report and noted that it
relates to the original CAWD/PBCSD Wastewater Reclamation Project (Phase I)
only and does not contain any information related to the CAWD/PBCSD Wastewater
Expansion Project (Phase II). The
committee voted 3 to 0 to recommend the Board receive the report.
Other
Business
Review Draft Agenda for October 18, 2010 Regular
Board Meeting
Fuerst reported that Public Hearing Item 15 –
Consider Application for Appeal of Inspection Report for
Adjournment
The
meeting was adjourned at 8:58 AM. U:\staff\word\boardpacket\2010\20101018\InfoItems\17\item17_exh17a.doc