ITEM:		CONSENT CALENDAR
6.	CONSIDER AUTHORIZATION FOR FUNDING OF RETROFITS AT SAN CARLOS SCHOOL (PRIVATE SCHOOL)
Meeting Date:			May 16, 2011	Budgeted:	Yes
From:			Darby Fuerst,	Program/	Water Conservation
			General Manager	Line Item No.: 4-2-2-D
Prepared By:			Stephanie Pintar	Cost Estimate:	NTE $8,000
General Counsel Review: N/A
Committee Recommendation: The Water Demand Committee reviewed this item on May 10, 2011 and recommended approval with minor changes to the staff report. The Administrative Committee considered this item (with Water Demand changes) on May 10, 2011 and recommended approval.
CEQA Compliance: N/A

SUMMARY: Staff is seeking authorization to expend up to $8,000 in budgeted funds to facilitate school retrofits at San Carlos School in Monterey. MPWMD currently has $225,000 in the Fiscal Year 2010-2011 budget for school retrofits. Funding for school retrofits that take place in the California American Water system is reimbursable through the Conservation Budget approved by the California Public Utilities Commission (CPUC) in 2009. The Conservation Budget for School Retrofits provides funding to local educational facilities to upgrade high water use areas and water fixtures with new technology. This program is directed primarily toward schools that have limited budgets and could not otherwise afford to upgrade toilets, urinals, food service facilities and landscaping devices to water-efficient levels. This funding is not subject to the Board’s spending freeze. 

In 2010, WaterWise, Inc. conducted interior and exterior water audits at San Carlos School. Total estimated water savings for implementing the basic recommendations is 0.58 acre-feet annually, with a payback period of 2.8 years. The following table breaks down the costs for indoor retrofits (CII) and outdoor retrofits (landscape):

MPWMD would pay the invoices for the equipment and installation, if needed. In exchange, San Carlos School must agree that water savings from the retrofits will be added to community water savings and not available as a water credit. The estimated costs (Exhibit 6-A) were developed by WaterWise Consulting, Inc. and generally do not include labor costs.

Staff recommends that in addition to funding the initial retrofits shown in the Exhibit, MPWMD should provide support for newly installed Weather Based Irrigation Controllers. This support would include arranging with a product representative or landscape profession to review the run times and make adjustments, as needed. This action may have minimal cost, depending on the controllers selected and would be part of the installation costs.

RECOMMENDATION: In adopting this item with the Consent Calendar, the Board approves the expenditure of funding in a not-to-exceed amount of $8,000 ($3,000 as recommended by WaterWise, Inc. and up to $5,000 to cover costs of installation, as needed). MPWMD staff should be directed to review and approve the installation costs associated with this funding as shown on contractor bid sheets prior to San Carlos School’s expenditure of funds. Staff further recommends this approval be time-limited through December 2011, in keeping with the approved CPUC Conservation Budget.

EXHIBITS

6-A Retrofit Recommendations

U:\staff\word\boardpacket\2011\20110516\ConsentCal\06\item6.docx