EXHIBIT 26-A
Draft Minutes
Administrative Committee of
the
Monterey Peninsula Water
Management District
July 11, 2011
Call to Order
The
meeting was called to order at 9:02 AM in the District Conference Room.
Committee
members present: David Pendergrass, Chair
Judi
Lehman
Kristi Markey
Staff present: Darby Fuerst, General Manager
Suresh Prasad, Administrative
Services Manager/Chief Financial Officer
Mark Dudley, IT Manager
Joe Oliver, Water Resources
Manager
Eric Sandoval, GIS Specialist
Cynthia Schmidlin, Human
Resources Analyst
Henrietta Stern, Project
Manager/Public Information Representative
Arlene Tavani, Executive
Assistant
Kevan Urquhart, Senior
Fisheries Biologist
Sara Reyes, Office Services
Supervisor
Oral Communications
None
Items on Board
Agenda for July 18, 2011
Appoint Suresh
Prasad to the Position of Board Treasurer
Darby
Fuerst, General Manager, reported on this item and answered questions from the
committee. The committee voted 3 to 0 to
appoint Suresh Prasad, Chief Financial Officer/Administrative Services Manager,
to the position of Board Treasurer.
Review Breakdown
of Board Expenses Category Listed in FY 2011-2012 MPWMD Budget
General
Manager Fuerst and Arlene Tavani, Executive Assistant, reported on this item
and answered questions from the committee.
Director Markey reported that she would like to see a limit of $1,000
per year, per Director established. The
committee also discussed the possibility of limiting Board travel to within
California only. After some discussion,
the committee voted 3 to 0 to recommend the Board implement
a limit of $1,200 per Director, per year under the Board Expense fund.
Consider
Approval of 2011 Annual Memorandum of Agreement for Releases from San Clemente Reservoir among California
Department of Fish and Game, California American Water, and Monterey Peninsula
Water Management District
Joe
Oliver, Water Resources Manager, and General Manager Fuerst, reported on this
item and answered questions from the committee.
After some discussion, the committee voted 3 to 0 to recommend the Board
approve the 2011 MOA and direct the General Manager to sign the agreement.
Request Approval
of Funds to Reimburse General Manager Finalists for Interview Travel Expenses
Cynthia
Schmidlin, Human Resources Analyst and General Manager Fuerst, reported on this
item and answered questions from the committee.
After some discussion, the committee voted 2 to 1 to
recommend the Board approve the modified travel expense reimbursement. Director Lehman voted against the
recommendation.
Authorize a
Change to the District Organization Chart Adding a Community Relations Liason
Position and Changing the Title of the Project Manager/Public Information Representative
Position to Project Manager
Cynthia
Schmidlin, Human Resource Analyst, reported on this item and answered questions
from the committee. Director Lehman
requested the order of tasks be modified under the Essential Functions. After some discussion, the committee voted 3
to 0 to: 1) recommend the Board authorize a change to the District Organization
Chart adding the Community Relations Liaison position, and 2) change the
Project Manager/Public Information Representative position’s title on the
Organization Chart to Project Manager.
Consider
Expenditure of Budgeted Funds for Information Technology Infrastructure Update
Eric
Sandoval, GIS Specialist, reported on this item and answered questions from the
committee. After some discussion, the committee
voted 3 to 0 to recommend the Board approve expenditures not-to-exceed $16,000
to purchase: 1) ArcEditor upgrade, 2) LP 360 Topo data processing SW and 3)
ESRI QA/QC module.
Consider
Expenditure of Budgeted Funds to Amend Contract with Pueblo Water Resources to
Provide Hydrogeologic Review for Water Distribution System Permits
Henrietta
Stern, Project
Manager/Public Information Representative, reported on this item and answered
questions from the committee. The committee voted 3 to 0 to recommend the Board authorize the
General Manager to amend the current District professional services contract
with Pueblo Water Resources for a not-to-exceed amount of $14,000 for FY
2011-2012.
Consider
Expenditure of Budgeted Funds to Amend Contract with Golden State Planning and
Environmental Consulting to Assist with Water Distribution System Permit
Program
Henrietta
Stern reported on this item and answered questions from the committee. The committee voted 3 to 0
to recommend the Board authorize the General Manager to amend the
current District professional services contract with Golden State Planning and Environmental
Consulting for a not-to exceed amount of $15,000 for FY 2011-2012.
Authorize
Expenditure of Budgeted Funds for Electrical Installation Work at Phase 1
Aquifer Storage and Recovery Site (Water Project 1)
Joe
Oliver reported on this item and answered questions from the committee. After some discussion, the committee
voted 3 to 0 to recommend the Board authorize expenditure of budgeted
funds up to $447,150 for electrical upgrade work at the Phase 1 Aquifer Storage
and Recovery Site (Water Project 1).
Authorize
Expenditure of Budgeted Funds for Completion of Interim Facilities at Phase 2
Aquifer Storage and Recovery Site (Water Project 2)
Joe
Oliver reported on this item and answered questions from the committee. After some discussion, the committee voted 3
to 0 to recommend the Board authorize expenditure of budgeted funds up to
$198,260 for completion of interim facilities at Phase 2 Aquifer Storage and
Recovery Site (Water Project 2).
Adopt
Treasurer's Report for May 2011
Suresh
Prasad, Administrative Services Manager/Chief Financial Officer, reported on
this item and answered questions from the committee. After brief discussion, the committee voted 3
to 0 to recommend the Board adopt the May 2011 Treasurer’s Report.
Other
Business
Review
Draft Agenda for July 18, 2011 Regular Board Meeting
The
committee reviewed the draft agenda for July 18, 2011 and made no changes.
Adjournment
The
meeting was adjourned at 9:50 AM.
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