ITEM:		CONSENT CALENDAR
6.	CONSIDER ADOPTION OF ADMINISTRATIVE COMMITTEE RECOMMENDATION THAT NO ACTION BE TAKEN ON ESTABLISHMENT OF AN ANNUAL LIMIT PER DIRECTOR ON EXPENDITURES FOR BOARD CONFERENCE/TRAVEL
Meeting Date:			September 19, 2011	Budgeted:	Yes
From:			David J. Stoldt,	Program/	Service & Supplies
			General Manager	Line Item No.:	Board Expenses
Prepared By:			Suresh Prasad	Cost Estimate:	N/A
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on September 12, 2011 and recommended that no action be taken on establishment of an annual limit per director on expenditures for Board conference/travel.
CEQA Compliance: N/A

SUMMARY: At the June 20, 2011 Board meeting, one of the Directors suggested that it might be appropriate to reduce the $14,400 included in the FY 2011-2012 Budget under the Board Expenses category. On July 11, 2011, the Administrative Committee reviewed this item and suggested establishing an annual limit of $1,200 per director for board conference/travel related expenses. If the Board approves the recommendation with the $1,200 annual limit for each director, the Board Expenses fund for FY 2011-2012 Budget could be reduced by $4,635. The amendment to the budget will be made in February 2012 when the mid-year budget adjustment occurs.

RECOMMENDATION: The Administrative Committee reviewed this item on September 12, 2011 and voted 3-0 to recommend that no action be taken on establishment of an annual limit per director on expenditures for Board conference/travel. The committee also requested that the Board be reminded to follow the provisions outlined in the Board Expense Reimbursement Policy (Attachment 8 of the Meeting Rules of the Monterey Peninsula Water Management District). In addition, the committee also recommended that the Rules and Regulations Committee review the existing Board Expense Reimbursement Policy.

IMPACT TO STAFF/RESOURCES: If the Board approves this item establishing an annual limit of $1,200 per director on expenditures for board conference/travel, money available for directors to attend conferences will be reduced. In FY 2010-2011, $4,005 was spent from the $16,100 that was budgeted for Board Expenses. The current FY 2011-2012 Budget includes $14,400 for the Board Expenses category, of which $13,035 is for board conference/travel related expenses. Shown below is a line-by-line description of the costs allocated to the Board Expenses fund in the FY 2011-2012 Budget.

Board Expenses	Totals	Regis.	Travel	Lodging	Meals	Misc.
Board attendance at luncheon/dinner meetings on behalf of the Board	$300				$300
Two Directors -- Attendance at ACWA Fall Conference/Anaheim	$3,970	$1,270	$500	$2,000	$200
Three Directors -- Attendance at ACWA Spring Conference/Monterey	$1,900	$1,900
One Director -- Attendance at ACWA DC Conference	$2,565	$565	$750	$900	$350
Three Directors -- Unspecified conference	$4,600	$1,500	$1,000	$1,500	$600
Ethics Training -- Two Directors	$750	$300	$300		$150
Plaques/Framed Certificates for Outgoing Board Chair or Directors	$315					$315
Total	$14,400

EXHIBITS

None

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