EXHIBIT 19-A
Draft Minutes
Administrative
Committee of the
Monterey
Peninsula Water Management District
February 13, 2012
Call to Order
The
meeting was called to order at 3:30 PM in the District Conference Room.
Committee
members present: David Pendergrass,
Chair
Director
Lehman
Director
Lewis (arrived at 3:34 PM)
Staff
present: Dave Stoldt, General
Manager
Larry Hampson,
District Engineer
Suresh
Prasad, Administrative Services Manager/Chief Financial Officer
Sara Reyes,
Office Services Supervisor
Others
present: Rae Gularte, Hayashi & Wayland
Matt Sclafani, Hayashi & Wayland
Oral Communications
None
Items on Board
Agenda for February 23, 2012
Consider
Authorization of Consultant Contract to Provide Assistance with Inter-Regional
Prioritization Processes for the Integrated Regional Water Management Plan for
the Monterey Peninsula, Carmel Bay and Southern Monterey Bay
Larry
Hampson, District Engineer, reported on this item and answered questions from
the committee. After some discussion,
the committee voted 3 to 0 to recommend the Board authorize
the General Manager to enter into an agreement for services with Susan Robinson
for assistance with developing a process to prioritize projects between the
Monterey Peninsula IRWM Plan and the Greater Monterey County IRWM Plan for a
not-to-exceed amount of $10,000.
Consider
Approval of Funding for Rate Study Consultant for Alternative User Fee
Collection Mechanism
General
Manager David Stoldt, reported on this item and answered
questions from the committee. After some
discussion, the committee voted 3 to 0 to recommend the Board authorize the
Administrative Services Division Manager to issue a Request for Proposals from
several identified consultants and contract with one on a sole-source basis
then authorize the General Manager to enter into an agreement for services with
the selected consultant for a not-to-exceed amount of $50,000.
Review and
Accept Independent Audit Report for Fiscal Year 2010-2011
Rae
Gularte and Matt Sclafani
from Hayashi & Wayland, were in attendance and
reviewed the draft audit report for Fiscal Year 2010-2011. Suresh Prasad, Administrative Services
Manager/Chief Financial Officer, also answered questions from the
committee. After some discussion, the
committee voted 3 to 0 to recommend the Board review and accept the Financial
Statements and Independent Auditor’s Report for the year ending June 30, 2011.
Receive and File
First Quarter Financial Activity Report for Fiscal Year 2011-2012
Suresh
Prasad reported on this item and answered questions from the committee. After some discussion, the committee voted 3
to 0 to recommend the Board receive and file the First Quarter Financial
Activity Report for Fiscal Year 2011-2012.
Consider
Adoption of Treasurer’s Report for September 2011
Suresh
Prasad reported on this item and answered questions from the committee. After some discussion, the committee voted 3
to 0 to recommend the Board adopt the September 2011 Treasurer’s Report and
financial statements, and ratification of the disbursements made during the
month.
Consider
Adoption of Treasurer’s Report for October 2011
Suresh
Prasad reported on this item and answered questions from the committee. After some discussion, the committee voted 3
to 0 to recommend the Board adopt the October 2011 Treasurer’s Report and
financial statements, and ratification of the disbursements made during the
month.
Other
Business
Review
Draft Agenda for February 23, 2012 Regular Board Meeting
The
committee reviewed the draft agenda for the February 23, 2012 Regular Board
Meeting. General Manager Stoldt reported
that two items will be added as Action Items to the agenda: 1) discuss developing a Draft Memorandum of
Understanding between the MPWMD, Monterey Regional Water Pollution Control
Agency and California-American Water re Joint Funding of a Groundwater
Replenishment Project and 2) Adoption of Mid-Year FY 2011-2012 Budget Adjustment.
Set
2012 Committee Meeting Dates
The
committee agreed to the proposed 2012 meeting schedule presented by staff. The next meeting is scheduled for Monday,
March 12, 2012 at 3:30 PM. The meeting
schedule will be incorporated on the next Administrative Committee meeting
agenda.
Adjournment
The
meeting was adjourned at 8:56 AM.
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