ITEM:		CONSENT CALENDAR
7.	AUTHORIZE EXPENDITURE OF BUDGETED FUNDS FOR PURCHASE OF well ELECTRICAL EQUIPMENT – SEASIDE MIDDLE SCHOOL ASR PROJECT
Meeting Date:			May 20, 2013	Budgeted:	Yes
From:			David J. Stoldt	Program/	1-2-1
			General Manager	Line Item No.:	B. WP 2
Prepared By:			Joe Oliver	Cost Estimate:	$267,720 (reimbursable)
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on May 13, 2013 and recommended approval.
CEQA Compliance: N/A

SUMMARY: The Board will consider authorization to purchase electrical equipment to operate the new wells at the Seaside Middle School Aquifer Storage and Recovery (ASR) facility, which is currently under construction. The Monterey Peninsula Water Management District (MPWMD or District) has been working with California American Water (Cal-Am) on development of this site as part of the 2^nd phase of the ASR project in the Seaside Basin.

The District has solicited bids for the three principal components of the permanent electrical equipment for this site, which will be housed in a new equipment facility building to be constructed at the site. Issuance of contract awards for qualified bids from electrical manufacturers is scheduled for later this month to enable this equipment to be ordered and manufactured as soon as possible, so the equipment can be operational during the upcoming Water Year (WY) 2014 recharge season. Bids have been solicited and are being evaluated for three components of the building’s electrical equipment:

Component Description Anticipated Cost

1. meter and main switchboard $ 65,500

2. variable frequency drive (2 units) $158,000

3. motor control center gear $ 9,300

Total $232,800

Based on the preliminary evaluation of the bids received, the anticipated cost for the three components above is $232,800. With a 15% contingency ($34,920), the total estimate is $267,720.

RECOMMENDATION: District staff recommends authorization to purchase the permanent electrical control equipment listed above for use in the Seaside Middle School ASR facility building, for a not-to-exceed total estimated cost of $267,720. The requested funding authorization includes a 15% contingency amount over the anticipated cost, in the event that actual costs differ from the component estimates. Staff will proceed with finalizing review of the bids and authorization of the equipment purchases to the manufacturers, if this item is adopted with the Consent Calendar.

BACKGROUND: In August 2008, the District began discussions with the Monterey Peninsula Unified School District (MPUSD) for potential use of an unused portion of the Seaside Middle School property for planned expansion of the Seaside Basin ASR program (i.e., Phase 2 or Water Project 2). In October 2009, the District drilled an exploratory borehole and constructed a dedicated monitor well array at the site. This work confirmed that the site would be suitable for developing a full-scale ASR test well. The next step in development of this project was to construct and test the full-scale well at the site, which was completed in 2010 under an interim agreement with MPUSD. The permanent easement agreement for this site with MPUSD was secured by Cal-Am in 2011. This first well at the site is now known as ASR-3. This nomenclature is to minimize confusion and/or mislabeling of data associated with the existing ASR-1 and 2 wells at the nearby Water Project 1 (Santa Margarita) site that is located approximately 1,000 feet to the southeast of the Middle School site. The second well at the Middle School site (ASR-4) was drilled in 2012 and installation of its appurtenant equipment is planned for completion in 2013. The permanent electrical equipment will be housed in a new building that is also scheduled for completion in 2013.

IMPACT ON STAFF/RESOURCES: Planning, design, construction and operation of the ASR Project facilities are ongoing significant staff commitments, as reflected in the District’s Strategic Plan. Funds for this work are available in the MPWMD FY 2012-13 budget under Line Item 1-2-1 B (Water Project 2), adopted June 27, 2012. It should be noted that specific line items for this equipment will be included in the FY 2013-14 budget, which is currently in preparation by District staff, as invoicing for costs associated with these equipment purchases will span into the FY 2013-14 period. The costs incurred under this item are reimbursable to MPWMD through existing reimbursement agreements with Cal-Am for the Seaside Middle School ASR Project.

EXHIBITS

None

U:\staff\Boardpacket\2013\20130520\ConsentCalendar\07\item7.docx