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ITEM: |
CONSENT
CALENDAR |
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10. |
AUTHORIZE FUNDS FOR SOFTWARE
MAINTENANCE AGREEMENTS |
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Meeting
Date: |
September 16, 2013 |
Budgeted: |
Yes/No |
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From: |
David J. Stoldt,
General
Manager |
Program/ Line Item No. |
Services and Supplies
Data Processing |
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Prepared
By: |
E.
Sandoval |
Cost Estimate: |
$19,000 |
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Administrative Services
Division Manager/Chief Financial Officer Review: Yes |
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Committee
Recommendation: The Administrative
Committee reviewed this item on September 9, 2013 and recommended approval. |
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CEQA Compliance:
N/A |
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SUMMARY: Staff
seeks authorization to continue with our software maintenance agreements for
Geographic Information Systems (GIS), watershed analysis, ground & surface
water modeling, and topographic data processing software. This software is for use at the District for
various information technology (IT) functions and these IT products are used by
staff in their daily functions.
RECOMMENDATION: Staff recommends approval of expenditures not-to-exceed $19,000 to extend maintenance agreements for the items listed in the table below:
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Product |
Price |
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ESRI ArcGIS Standard concurrent |
$5600 |
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ESRI ArcGIS Standard stand-alone |
$2200 |
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ESRI Extensions |
$2700 |
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Latitude Geographics GeoCortex |
$5000 |
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ERDAS Imagine AutoSync |
$3500 |
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TOTAL |
$19000 |
IMPACT TO STAFF/RESOURCES: The FY 2013-14 Information Technology budget includes funds of $18,500 in the District budget for these line item purchases. Additional $500 will be adjusted during mid-year budget adjustment.
BACKGROUND: The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.
As part of the 2005 MPWMD Geographic Information Systems (GIS) Implementation Plan, a GIS system was recommended to provide non-technical staff, Board members, and the public access to the spatial information, maps, and data. At its July 2007 meeting, the MPWMD Board approved the initial phase of a software upgrade from a single-user development system to an enterprise-wide system. As part of this strategy, providing data analysis capabilities have been a top priority. The sheer volume of available GIS data in the Monterey Bay region is significant and every opportunity has been made to incorporate existing data whenever the opportunity is available, as long as the data meets MPWMD’s needs.
The ERDAS Autosync add-on module was not budgeted in FY 2013-14.Data acquisition/purchase funds of $3,000 will be used to buy this additional module leaving a deficit of $500 to the FY 2013-2014 budget which will be addressed during mid-year budget revision.
The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. In addition, it is a vital system for the District’s ongoing surface and subsurface water modeling efforts. The effectiveness of the GIS to better serve the MPWMD staff will be largely achieved through data management and analysis functions which are provided by the software.
None
U:\staff\Boardpacket\2013\20130916\ConsentClndr\10\item10.docx