ITEM:		CONSENT CALENDAR
4.	authorize expenditure for final wellhead completions at phase 1 ASR facility
Meeting Date:			November 18, 2013	Budgeted:	Yes
From:			David J. Stoldt,	Program/	1-2-1
			General Manager	Line Item No.:	A. 1.
Prepared By:			Joe Oliver	Cost Estimate:	$8,680
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on November 12, 2013 and recommended approval.
CEQA Compliance: N/A

SUMMARY: The Board will consider authorization of funds for preparing, painting and sealing the wellhead piping, valving, instrumentation and motor equipment for the ASR-1 and 2 wells at the Phase 1 Santa Margarita Aquifer Storage and Recovery (ASR) facility. This work is to be completed to the same specifications as for all of the California American Water (Cal-Am) wells and will be conducted by Cal-Am’s approved contractor. While this work is being conducted, the wells should not be operated, so this work is currently being scheduled for completion this fall before the upcoming winter injection operating season. The work is being conducted to synch scheduling with the same for the ASR-3 and 4 wells at the Phase 2 Seaside Middle School ASR facility as a means to reduce costs for completing this work at both sites.

RECOMMENDATION: District staff recommends authorization for expenditure of budgeted funds up to $8,680, which includes a 15% contingency amount ($1,130) over the estimated cost in the event that actual costs exceed the current estimate. Staff will proceed to procure the contractor for this work if this item is adopted with the Consent Calendar.

BACKGROUND: The District has been developing the Phase 1 ASR facilities over the past decade as part of its larger efforts on the Seaside Basin ASR program. Upgraded permanent pumping equipment was recently installed in 2013 at the ASR-1 well to replace the temporary equipment that had been in place, as operation of this well has transitioned from a testing to permanent phase. Currently both the ASR-1 and ASR-2 wells have permanent equipment installed, thereby allowing this final painting and sealing work to be conducted at the same time as a cost efficiency measure.

IMPACT ON STAFF/RESOURCES: Planning, design, construction and operation of the ASR Project facilities are ongoing significant staff commitments, as reflected in the District’s Strategic Plan and annual budgeting. Funds for this work are available in the MPWMD FY 2013-14 budget under Line Item 1-2-1 A (Water Project 1), adopted June 17, 2013 (Item 23), Account #5-04-7860.04.

EXHIBIT

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