ITEM:		CONSENT CALENDAR
6.	AUTHORIZE Expenditure of Funds FOR COMPLETION OF FACILITIES WORK AT (A) PHASE 1 AND (B) PHASE 2 AQUIFER STORAGE AND RECOVERY SITES
Meeting Date:			January 29, 2014	Budgeted:	Yes
From:			David J. Stoldt,	Program/	1-2-1 A. & B.
			General Manager	Line Item No.:
Prepared By:			Joe Oliver	Cost Estimate:	Partially reimbursable (Cal-Am)
				Phase 1 Project:	$319,815 + 10% Contingency
				Phase 2 Project:	$223,645 + 10% Contingency
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on January 21, 2014 and recommended approval.
CEQA Compliance: N/A

SUMMARY: The Monterey Peninsula Water Management District (MPWMD or District) has been working to acquire the necessary approvals needed to finish construction of planned facilities at the Phase 1 Aquifer Storage and Recovery (ASR) site on General Jim Moore Boulevard in Seaside (aka Santa Margarita ASR site, Water Project 1). In addition, MPWMD and California American Water (Cal-Am) are cooperatively pursuing completion of the nearby Phase 2 ASR project (aka Seaside Middle School site, Water Project 2). Accordingly, the proposed scopes of work and cost for hydrogeologic and engineering assistance during Fiscal Year (FY) 2013-14 have been prepared separately for the Phase 1 and 2 Projects and are included in Exhibit 6-A and Exhibit 6-B, respectively. These proposals have been developed to include the professional assistance needed to finish construction at both sites. Under direction from the District with Cal-Am coordination, this work will be conducted by Pueblo Water Resources (PWR), the firm that has been providing hydrogeologic and engineering support on both the Phase 1 and 2 ASR projects. The PWR proposals describe the tasks necessary to accomplish this work in greater detail. The proposals incorporate scheduled work through FY 2013-14 (i.e., June 30, 2014).

The background and overview of the key scope elements of the Phase 1 and Phase 2 project proposals are briefly summarized below.

(A) Phase 1 Site: Currently, the Phase 1 site has two completed ASR wells (ASR-1 and 2) and a partially-equipped facility building. To enable full functioning of the facility building, the chemical treatment portion of the building must be equipped with all lines, tanks and instruments to treat the water produced from the ASR wells at both existing and potential future ASR expansion sites. In addition, raw and finished (i.e., treated) water delivery pipelines need to be installed underground from their terminal connections on General Jim Moore Boulevard to the building. Due to space constraints of the existing site easement area, the new pipelines must be installed outside the existing site. Accordingly, over the last three years, the District has been working with the Fort Ord Reuse Authority (FORA), which is the responsible agency for unexploded ordnance cleanup and property transfer of former Fort Ord lands, and the City of Seaside, which is slated to ultimately receive properties in this area of former Fort Ord, to acquire an additional strip of land to accommodate the pipeline placement. In addition, during 2012 it was determined that locating the planned backflush percolation pit at the Phase 2 ASR site would not be feasible due to geotechnical/regulatory constraints, so the requested site expansion area has been modified to allow additional capacity of the existing backflush pit at this site. Inclusion of the expanded backflush pit has required redesign of the entire site layout, including the drive through-chemical delivery truck road access. The PWR scope includes all the civil, mechanical, electrical, instrumentation, and geotechnical services to complete the final designs for the remaining site infrastructure facilities. In addition, the PWR scope includes operations support and coordination with the responsible land use agencies for acquiring the site expansion area.

(B) Phase 2 Site: Since 2011, MPWMD has been working cooperatively with Cal-Am on completion of the Phase 2 ASR site at Seaside Middle School, for which Cal-Am has an easement from the Monterey Peninsula Unified School District. As of December 31, 2013, the Phase 2 site has two completed ASR wells (ASR-3 and 4), all major underground utilities installed, and a fully-equipped electrical control building. The remaining work at the Phase 2 site entails completion of final grading, drainage, curbs, paving, and a permanent potable water delivery line (site is served by Marina Coast Water District for potable water service). The PWR scope includes final design plans and completion of installation of these remaining site elements, as well as agency coordination and operations support work.

RECOMMENDATION: District staff recommends authorization to amend the existing contract agreement with PWR for technical services for: (A) the Phase 1 Project site as described in Exhibit 6-A, for a not-to-exceed amount of $351,797, and (B) the Phase 2 Project site as described in Exhibit 6-B for a not-to-exceed amount of $246,010. If approved, staff will process an amendment for this amount in order to continue work on both the ASR project sites without delay. The requested funding authorization includes a 10% contingency amount which would only be utilized based on written request and authorization by the District.

IMPACT ON STAFF/RESOURCES: Planning, design, construction and operation of the Phase 1 and 2 ASR project facilities are ongoing significant staff commitments, as reflected in the District’s Strategic Plan. Funds for this work are included in the MPWMD FY 2013-14 budget under Line Items 1-2-1 A. 1 to 3, and B. 1 to 3 (adopted June 17, 2013). District staff will continue to coordinate with Cal-Am on all work elements applicable for direct reimbursement.

BACKGROUND: The proposed work described in this item represents a continuation of past accomplishments on the Phase 1 and 2 ASR facilities, with technical assistance from PWR. Given the current knowledge base and capabilities of the PWR staff that have been assigned to this work, combined with the desired fast-track schedule for completions of these facilities, District staff believes that it is most prudent and efficient to extend the existing contract with PWR, to avoid delays and potential for duplicative work on the projects. PWR is prepared and able to initiate this work in accordance with the current requested schedule, and has successfully accommodated other past short-notice schedule changes on both the Phase 1 and 2 ASR project work elements. PWR’s hourly fee schedule is among the lowest of rates that District staff is aware of from firms doing comparable technical work in this area, or from other firms with which the District has recently retained for a similar level of professional services. This in part, led to the original contract award by competitive solicitation to PWR (formerly Padre Associates) for the development of the permanent full-scale ASR well facility at the Phase 1 ASR site. By retaining PWR for this work, there is greater assurance that the District’s and Cal-Am’s ASR Project plans will be well coordinated and cost effective.

EXHIBITS

6-A Proposal for Hydrogeologic and Engineering Services for Phase 1 ASR Project

6-B Proposal for Hydrogeologic and Engineering Services for Phase 2 ASR Project

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