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ITEM: |
CONSENT
CALENDAR |
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7. |
CONSIDER EXPENDITURE OF
BUDGETED FUNDS TO AMEND CONTRACT WITH |
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Meeting
Date: |
June 23,
2014 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, |
Program/ |
WDS
Permitting |
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General Manager |
Line Item
No.: |
2-8-1 |
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Prepared
By: |
Henrietta Stern |
Cost
Estimate: |
$6,000 |
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General
Counsel Review: N/A |
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Committee
Recommendation: The Administrative
Committee reviewed this item on June 12, 2014 and recommended approval. |
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CEQA Compliance: N/A |
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SUMMARY: The Board will consider authorizing the General Manager to amend an existing contract with Golden State Planning and Environmental Consulting (GSPEC) to authorize a maximum of $6,000 for Fiscal Year (FY) 2014-2015 (July 1, 2014 through June 30, 2015) to continue to help District staff carry out MPWMD Rules and Regulations governing Water Distribution Systems (WDS). Exhibit 7-A is the proposed scope of work and cost estimate from GSPEC for FY 2014-2015. The $6,000 limit would be allocated in one part, which would be tracked in monthly invoices, as follows:
Program 2-8-1, “Permit Processing Assistance,” with up to $6,000 as 100% reimbursable from applicants
The $6,000 budget limit is the same as last year, and was a 45% reduction from the limit in FY 2012-2013. The funding amount is based on volume of work in the current fiscal year and anticipated WDS applications expected next year, in light of the new WDS rules that were effective May 21, 2014. Consultant assistance will be on an as-needed basis.
RECOMMENDATION: Staff recommends that the Board authorize the General Manager to amend the current District professional services contract with GSPEC for a not-to-exceed amount of $6,000 for FY 2014-2015, as described above, assuming the FY 2014-2015 Budget is adopted by the Board. If this item is adopted along with the Consent Calendar, staff will immediately execute a contract amendment with GSPEC.
BACKGROUND AND DISCUSSION: GSPEC was first retained in December 2006 to assist staff with WDS permit processing. All contract amounts are maximums; only actual hours of service are billed. Invoiced hours submitted by consultants for each applicant are reimbursed by the applicant before the applicant receives the signed WDS permit. It is noted that the GSPEC hourly rate has increased from $90 to $95 per hour, the first rate increase since the contract began. This hourly rate is competitive as compared to other firms ($95 to $150 per hour). For reference, District staff time is charged at a rate of $95 per hour.
The District continues to receive applications for WDS Permits or Confirmation of Exemptions due to continued restrictions on the availability of California American Water supply for new construction and remodels. Consultant assistance is essential to help process permit applications in compliance with the State Permit Streamlining Act.
IMPACT TO DISTRICT RESOURCES: There should be minimal impact to the District funds in that GSPEC’s work is 100% reimbursable by applicants. GSPEC’s work is directed by the MPWMD Project Manager in consultation with the Planning & Engineering (P&E) Division Manager, Water Resources Division Manager, and General Manager. The contract is budgeted via the Planning & Engineering Division.
EXHIBIT
7-A GSPEC Scope of Work and Fee Schedule for FY 2014-2015
U:\staff\Boardpacket\2014\20140623\ConsentClndr\07\item7.docx