ITEM:		CONSENT CALENDAR
6.	AUTHORIZE EXPENDITURE OF BUDGETED FUNDS FOR SOFTWARE MAINTENANCE AGREEMENTS
Meeting Date:			July 21, 2014	Budgeted:	Yes
From:			David J. Stoldt,	Program/	Services and Supplies
			General Manager	Line Item No.	Data Processing
Prepared By:			Eric Sandoval	Cost Estimate:	$15,500
Administrative Services Division Manager/Chief Financial Officer Review: Yes
Committee Recommendation: The Administrative Committee reviewed this item on July 21, 2014 and recommended approval.
CEQA Compliance: N/A

SUMMARY: Staff seeks authorization to continue with our software maintenance agreements for Geographic Information Systems (GIS), watershed analysis, ground & surface water modeling, and topographic data processing software. This software is for use at the District for various information technology (IT) functions and these IT products are used by staff in their daily functions.

RECOMMENDATION: Staff recommends approval of expenditures not-to-exceed $15,500 to purchase the items listed in the table below:

Product	Price
ESRI ArcGIS Standard concurrent	$5600
ESRI ArcGIS Standard stand-alone	$2200
ESRI Extensions	$2700
Latitude Geographics GeoCortex	$5000
TOTAL	$15500

IMPACT TO STAFF/RESOURCES: The FY 2014-15 Information Technology budget includes funds of $15,500 in the District budget for these line item purchases.

BACKGROUND: The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.

As part of the 2005 MPWMD Geographic Information Systems (GIS) Implementation Plan, a GIS system was recommended to provide non-technical staff, Board members, and the public access to the spatial information, maps, and data. At its July 2007 meeting, the MPWMD Board approved the initial phase of a software upgrade from a single-user development system to an enterprise-wide system. As part of this strategy, providing data analysis capabilities have been a top priority. The sheer volume of available GIS data in the Monterey Bay region is significant and every opportunity has been made to incorporate existing data whenever the opportunity is available, as long as the data meets MPWMD’s needs.

The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. In addition, it is a vital system for the District’s ongoing surface and subsurface water modeling efforts. The effectiveness of the GIS to better serve the MPWMD staff will be largely achieved through data management and analysis functions which are provided by the software.

EXHIBITS

None

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