ITEM: |
CONSENT CALENDAR |
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5. |
Consider APPROVAL OF EXPENDITURE FOR PURCHASE OF FORD F350 4X4 Auto
crane/DUmp TRUCK |
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Meeting Date: |
December 14, 2015 |
Budgeted: |
Partially |
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From: |
David J. Stoldt, |
Program/ |
Fixed Assets |
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General Manager |
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Line Item No.: |
XX-03-914000 XX-04-914000 |
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Prepared By: |
Suresh Prasad |
Cost Estimate: |
$66,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this
item on December 7, 2015 and recommended approval. |
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CEQA Compliance: N/A |
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SUMMARY: The Fiscal Year (FY) 2014-2015 Budget includes
partial fund to replace Ford F350 (Unit #6) truck this fiscal year. Unit 6 truck is over 16 years old and needs
to be replaced. This truck has a specialized customized utility bed with auto
crane installed on the unit. District would be replacing two separate trucks
(auto crane and a dump bed trucks) with one truck that has both equipment
installed on the customized bed.
District is part of the Ford Fleet Program which
provides incentives in price break. Staff
solicited bids from 3 different Ford vendors which are attached as Exhibit 5-A.
The vehicle provided in the proposals meets all specifications of the
District. The prices also consider
trade-in of two (Unit #3 and old Unit #7) vehicles. The prices are summarized in the following
table:
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Cypress Coast Ford |
North Bay Ford |
Salinas Valley Ford |
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Ford
F350 Truck |
$37,497.90 |
$38,001.53 |
$47,231.70 |
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Customized
Bed (Auto Crane/Dump Bed) |
30,937.00 |
30,937.00 |
30,937.00 |
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Trade-In
Value |
(4,000.00) |
(4,000.00) |
N/A |
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Total Price |
$64,434.90 |
$64,938.53 |
$78,168.70 |
RECOMMENDATION:
Staff recommends that the
Board authorize expenditure of funds to purchase Ford 350 Auto Crane/Dump truck
from Cypress Coast Ford at a not-to-exceed price of $66,000. This authorization would also include
trading-in the old vehicles and increase the budget allocation to purchase this
truck by $6,000. This adjustment will be included in the mid-year budget. The
Administrative Committee considered this item on December 7, 2015 and voted 3
to 0 recommend approval.
BACKGROUND:
The Fiscal Year 2014-2015 Budget includes $60,000 for the replacement of
1996 Ford F350 (Unit #6) truck. This
truck is on the replacement schedule, and funds to replace this truck were previously
accrued in the Capital Reserve Fund.
This purchase will also require trading in two old vehicles. Unit 3 is a
1997 Chevrolet Dump truck, and Unit #7 is a 1997 Ford F-150 truck which was
replaced last year with another Ford F-150 truck.
5-A Truck proposals
5-B Customized Body Drawing
U:\staff\Boardpacket\2015\20151214\ConsentClndr\05\Item5.docx