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ITEM: |
CONSENT
CALENDAR |
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7. |
AUTHORIZE EXPENDITURE FOR SOFTWARE
MAINTENANCE AGREEMENTS |
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Meeting
Date: |
July 18, 2016 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, |
Program/ |
Services and Supplies
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General
Manager |
Line Item No. |
Data Processing
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Prepared
By: |
E.
Sandoval |
Cost Estimate: |
$61,075 |
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Administrative Services Division
Manager/Chief Financial Officer Review:
Yes |
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Committee Recommendation: The Administrative Committee reviewed this
item on July 11, 2016 and recommended approval. |
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CEQA Compliance:
N/A |
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SUMMARY: Staff
seeks authorization to continue with our software maintenance agreements for
Geographic Information Systems (GIS), IT Support, Financial Accounting, watershed
analysis, ground & surface water modeling, and topographic data processing
software. These software’s are for use
at the District for various information technology (IT) and accounting functions
and used by staff in their daily functions.
RECOMMENDATION: Staff recommends approval of expenditures not-to-exceed $61,075 to purchase the items listed in the table below:
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Product |
Price |
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ESRI ArcGIS Standard concurrent |
$4400 |
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ESRI ArcGIS Standard stand-alone |
$1650 |
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ESRI Extensions |
$2500 |
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Latitude Geographics GeoCortex |
$6000 |
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ESRI EDN |
$1650 |
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ArcGIS Server Two Core |
$1375 |
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Server networking |
$3500 |
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Backup, antivirus and MS office |
$11000 |
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Docuware (Financial) |
$8000 |
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Tyler Technologies (Financial) |
$21000 |
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TOTAL |
$61075 |
IMPACT TO STAFF/RESOURCES: The FY 2016-17 Information Technology budget includes funds of $61,075 in the District budget for these line item purchases.
BACKGROUND: The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.
The IT and Accounting programs require various software applications to allow staff to complete their day-to-day duties and tasks as well as provide real-time financial information of the District.
These software platforms serve many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. In addition, it is a vital system for the District’s ongoing surface and subsurface water modeling efforts. The effectiveness of District tasks to better serve the MPWMD staff and the public will be largely achieved through data management and analysis functions which are provided by the software.
EXHIBITS
None
U:\staff\Boardpacket\2016\20160718\ConsentClndr\07\Item-7.docx