ITEM:		ACTION ITEM
AA.	AUTHORIZE ENTERING INTO CONTRACT WITH CONSULTANT TO CONDUCT VALUE ENGINEERING ANALYSIS OF MPWSP PIPELINES AND CONVEYANCE FACILITIES
Meeting Date:			July 18, 2016	Budgeted:	$110,000 100% Reimbursed
From:			David J. Stoldt	Program/	N/A
			General Manager	Line Item No.:
Prepared By:			David J. Stoldt	Cost Estimate:	N/A
General Counsel Approval: N/A
Committee Recommendation:
CEQA Compliance: N/A

SUMMARY: On June 1, 2016, a request for proposals for preparation of a value engineering study (Exhibit AA-A) for the Monterey Peninsula Water Supply Project (MPWSP) Conveyance Facilities was distributed to eight firms:

Brown & Caldwell

Creative Solutions International

GEI Consultants

Hazen and Sawyer

HDR Inc

Kennedy Jenks

Spire Consulting Group

Value Management Strategies (VMS)

CH2M Hill declined before RFPS were sent.

Responses were received on June 23, 2016 from Hazen and Sawyer (in partnership with Robinson, Stafford, & Rude, Inc) and Value Management Strategies (in partnership with Tetra Tech and DCMS)

The proposals were reviewed by Monterey Peninsula Water Management District (District) staff, Monterey Peninsula Regional Water Authority (Authority) staff, and California American Water (Cal-Am) staff.

The MPWSP Governance Committee is to meet on July 20, 2016 to consider recommending that the District contract for value engineering services.

RECOMMENDATION: The General Manager recommends the Board direct the District to negotiate a contract with Hazen and Sawyer for preparation of the value engineering study, not to exceed $110,000, and receive reimbursement from Cal-Am for the cost of the study, conditional upon MPWSP Governance Committee recommendation and approval on July 20, 2016.

DISCUSSION: Some overarching considerations in evaluating the proposals were;

 1)  Both teams of consultants were deemed competent and qualified to perform both engineering analysis and the value engineering process and workshops;

 2)   The Hazen and Sawyer team a “mid-point review” and “post workshop” services that appeared more innovative and/or useful than the VMS team;  

3) The Hazen and Sawyer fee proposal was more advantageous; and

4) The Hazen and Sawyer team was more responsive on follow-up questions.

Attached as Exhibits AA-B and AA-C, respectively, are the Hazen and Sawyer Proposal for Services and their cost proposal.

EXHIBITS

AA-A June 1, 2016 RFP for Preparation of a Value Engineering Study

AA-B Hazen and Sawyer Proposal for Services

AA-C Hazen and Sawyer Cost proposal

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