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ITEM: |
CONSENT
CALENDAR |
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14. |
AUTHORIZE EXPENDITURE FOR
SOFTWARE MAINTENANCE AGREEMENTS FOR FY 2018-2019 |
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Meeting
Date: |
June
18, 2018
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Budgeted:
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Yes
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From: |
David J.
Stoldt, |
Program/ |
Services
and Supplies
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General
Manager |
Line Item No. |
Data
Processing
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Prepared
By: |
Mark
Dudley |
Cost Estimate: |
$97,600 (partially reimbursable) |
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Administrative Services Division
Manager/Chief Financial Officer Review:
Yes |
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Committee Recommendation: The Administrative Committee reviewed this
item on June 11, 2018 and recommended approval. |
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CEQA Compliance:
This action does not constitute a project as defined by the California
Environmental Quality Act Guidelines Section 15378. |
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SUMMARY: Staff
seeks authorization to continue with our software maintenance agreements for
Geographic Information Systems (GIS), IT Support, Financial Accounting, Water
Demand Database, watershed analysis, ground & surface water modeling, and
topographic data processing software.
These software applications are for use at the District for various
information technology (IT), relative to GIS, accounting, and water demand
functions and used by staff in their daily functions.
RECOMMENDATION: Staff recommends that the Board approve expenditures not-to-exceed $96,575 to purchase the items listed in the table below:
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Product |
Price |
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ESRI ArcGIS Standard concurrent |
$4,400 |
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ESRI ArcGIS Standard stand-alone |
1,650 |
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ESRI Extensions |
2,500 |
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Latitude Geographics GeoCortex |
6,000 |
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ESRI EDN |
1,650 |
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ArcGIS Server Two Core |
1,400 |
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Server networking |
3,500 |
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Backup, antivirus and MS office |
9,500 |
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Docuware (Financial) |
8,000 |
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Tyler Technologies (Financial) |
22,500 |
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GovInvest (Financial) |
6,500 |
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Accela Support (Water Demand) |
30,000 |
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TOTAL |
$97,600 |
IMPACT TO STAFF/RESOURCES: The FY 2018-19 Information Technology budget includes funds of $97,600 in the District budget for these line item purchases.
BACKGROUND: The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District. The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data.
The GIS software serve many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. In addition, it is a vital system for the District’s ongoing surface and subsurface water modeling efforts.
The Information Technology and Financial Accounting programs require various software applications to allow staff to complete their day-to-day duties and tasks. These software allow providing support to both in-house staff and customers with real-time financial information of the District. The IT software’s provide protection to District data with backup and network security including virus protection.
The District’s Water Demand Division (WDD) is responsible for processing water permits, conducting inspections, managing conservation and rebate programs, and other water use regulatory functions affecting residential and non-residential properties within the District boundaries. The software program allows for providing the level of service needed to adequately manage, track and report on the District’s current conservation and demand management programs.
The effectiveness of District tasks to better serve the MPWMD staff and the public is largely achieved through data management and analysis functions which are provided by the use of software’s.
EXHIBITS
None
U:\staff\Boardpacket\2018\20180618\ConsentClndr\14\Item-14.docx