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ITEM: |
ACTION
ITEM |
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12. |
Consider
Approval for Retaining Consultant Services for an Update of the Integrated
Regional Water Management Plan for the Monterey Peninsula, Carmel Bay, and
Southern Monterey Bay |
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Meeting
Date: |
December 17, 2018 |
Budgeted: |
Yes |
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From: |
Dave
Stoldt, General
Manager |
Program/ |
Protect Environmental Quality |
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Line Item
No.: Acct. No. |
Program
2-6-1-A 24-03-785505 |
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Prepared
By: |
Larry Hampson |
Cost
Estimate: |
Approximately
$66,000 |
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General Counsel Approval: N/A |
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Committee Recommendation: The Administrative Committee did not review this item. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines section
15378. |
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SUMMARY:
In April 2018, the Board approved entering into a contract with the Big
Sur Land Trust (BSLT) for up to $34,000 to facilitate an update of the Integrated
Regional Water Management (IRWM) Plan for the Monterey Peninsula region. As described in Exhibit 12-A, the key person at BSLT involved with
this work, Sarah Hardgrave, will be leaving BSLT at the end of the year and
BSLT does not have other staff to complete the IRWM Plan update. Staff estimates that expenses for work
through December 31, 2018 will total approximately $16,000.
As shown in Exhibit 12-B, the Monterey Peninsula region must
complete a project solicitation and prioritization in January 2019 to remain on
track to participate in the Proposition 1 implementation grant round. In
addition, work proposed for the IRWM Plan update should be completed concurrently
with project review and development. At
present Denise Duffy & Associates (DD&A) has tentatively confirmed
their availability to assist the District to complete these tasks.
BSLT will provide a summary of tasks
completed to date and a “road map” to completing the scope of work previously
outlined in the agreement to update the IRWM Plan. Staff proposes to work with DD&A and
other consultants as necessary to complete a scope of work for a new contract
for services for up to the balance of the FY 2018-19 budget for this task,
which includes $80,000 for Prop 1 assistance.
RECOMMENDATION: Staff recommends that the General Manager be
authorized to enter into agreements with qualified consultants to facilitate a
project solicitation process and carry out an IRWM Plan update. Total expenditures for services would not exceed
the balance of funds remaining in the FY 2018-19 budget after all BSLT expenses
have been reimbursed. The current
estimate of unexpended funds as of December 31, 2018 is approximately $66,000.
DISCUSSION: The MPWMD Board approved an updated IRWM Plan for the region on June 23, 2014. That plan conformed to Proposition 84 standards and was accepted by DWR, although there were several areas that DWR said needed improvement. The passage of Proposition 1 in November 2014 mandated several changes to IRWM Plan Standards. The Monterey Peninsula region is eligible to receive up to $4.33 million of the funds allocated to the Central Coast Funding area. However, to be eligible to receive most of the grant funds, the region must update the IRWM Plan to current standards when the region submits a proposal to DWR for grant funds.
Since 2005, MPWMD has facilitated the development and implementation of the IRWM program for the Monterey Peninsula region and should continue to provide assistance with this effort.
IMPACT TO STAFF/RESOURCES: Funds ($80,000) are included in Project Expenditures Line Item 2-6-1-A “Prop 1 Coordination” in the Fiscal Year 2018-19 budget adopted by the Board of Directors on June 18, 2018.
The Big Sur Land Trust agreement to update the IRWM Plan will be terminated effective December 31, 2018 and all expenses incurred by BSLT through that date will be reimbursed. As of December 3, 2018, the District had reimbursed $7,108 in expenses. Additional expenses of about $7,000 are anticipated through December 31, 2018.
EXHIBITS
12-B Round 1 Implementation Grant Project Solicitation Schedule 2018/2019
U:\staff\Boardpacket\2018\20181217\ActionItems\12\Item-12.docx