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ITEM: |
CONSENT
CALENDAR |
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2. |
CONSIDER APPROVAL OF AMENDMENT NO. 3 TO AGREEMENT WITH REGIONAL
GOVERNMENT SERVICES AUTHORITY FOR MANAGEMENT AND ADMINISTRATIVE SERVICES |
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Meeting
Date: |
June 17, 2019 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
Professional Fees |
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General
Manager |
Line Item No. : |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$70,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on June 10, 2019 and recommended approval. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: With
retirement of the District’s Human Resources Analyst, there was a need to find
a replacement to fill that position.
Based on the size of the District, the replacement of the full time
Human Resources Analyst position can most effectively be filled with a
part-time human resources consultant.
On December 12, 2016, the District entered in to an Agreement for
Management and Administrative Services with Regional Government Services
(RGS). The Agreement was for a period of
six months that ended on June 30, 2017.
On June 19, 2017, the District entered in to Amendment No. 1 RGS. The Agreement was for a period of twelve
months that will end on June 30, 2018.
On June 30, 2018, the District entered in to Amendment No. 2 RGS. The Agreement was for a period of twelve
months that will end on June 30, 2019.
Based on current experience for the two and a half years, staff recommends extending the services of RGS for another 12 months for a not-to-exceed amount of $70,000. This amendment will be from July 1, 2019 to June 30, 2020, attached as Exhibit 2-A.
RECOMMENDATION: District
staff recommends authorizing the General Manager or the Administrative Services
Manager/CFO to sign Amendment No. 3 to existing Agreement with RGS to provide management
and administrative services for an amount not to exceed $70,000. The approval
of this item is contingent upon the adoption of FY 2019-2020 budget by the
Board.
BACKGROUND: RGS is a governmental, joint powers authority, formed in 2001, who exclusively serves public sector agencies. RGS will serve as a consultant for management and administrative services to provide human resources support for the District on a part-time, continuous basis and will provide onsite office hours of two four-hour days per week. Activities include researching and recommending best practices on policies, procedures, personnel transactions; coaching and training managers on sensitive performance issues; providing training on team building and conflict resolution; developing, monitoring, and managing leave of absence; conducting non-executive recruitments; and assisting in preparation of labor negotiations.
RGS has been providing services to the District since December 12, 2016, and the existing Agreement is anticipated to remain in force through June 30, 2019. RGS will assign RGS employees to serve as the Human Resources Advisor(s) to the District and will provide support by performing District’s human resources management practices, policies and systems and by providing ongoing Human Resources Management services.
2-A Amendment No. 3 to Agreement for Management and Administrative Services
U:\staff\Boardpacket\2019\20190617\ConsentClndr\02\Item-2.docx