ITEM:		CONSENT CALENDAR
2.	Consider Adoption of Resolution 2020-07 Calling an Election for Directors in Voter Divisions 3, 4 and 5 on November 3, 2020, and Approve Services Agreement with Election Department
Meeting Date:			June 15, 2020	Budgeted:	2020-21 Budget
From:			David J. Stoldt	Program/	N/A
			General Manager	Line Item:
Prepared By:			Arlene Tavani	Cost Estimate:	$250,000
General Counsel Review: N/A
Committee Recommendation: The Administrative Committee reviewed this item on June 9, 2020 and recommended approval.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines section 15378.

SUMMARY: On November 3, 2020, an election is scheduled for directors in voter divisions 3, 4 and 5. The Monterey County Elections Department requires that a resolution calling for the November 3 election be adopted by the Board of Directors and submitted no later than July 1, 2020. The proposed resolution is attached as Exhibit 2-A.

The Elections Department has estimated that the approximate cost to conduct the election will be between $6 and $8 per registered voter. The 2020-21 Budget has allotted $200,000 to cover election costs, however, this authorization seeks $250,000. The additional $50,000 is to cover the increase in costs based on the actual amount billed by the Election Department. Section 10002 of the Elections Code specifies that the District shall reimburse the County Elections Department in full for the election services performed. Staff requests that the Board authorize the General Manager to enter into a service agreement with the Elections Department (Exhibit 2-B).

RECOMMENDATION: The Administrative Committee recommends the Board should adopt the resolution attached as Exhibit 2-A, calling for an election in voter divisions 3, 4 and 5 on November 3, 2020; and authorize the General Manager to enter into a service agreement with Monterey County Elections to conduct the election (Exhibit 2-B).

IMPACT ON STAFF/RESOURCES: The Fiscal Year 2020-21 Budget identifies $200,000 under the Election Expenses category to cover the cost of this District election, however, the authorization is for a not-to-exceed amount of $250,000. The budget is scheduled for adoption at the June 15, 2020 Board meeting.

EXHIBITS

2-A Draft Resolution 2020-07 Ordering an Election in Voter Divisions 3, 4 and 5 on November 3, 2020

2-B Service Agreement for the Provision of Election Services

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