ITEM:		ACTION ITEM
16.	CONSIDER EXPENDITURE OF FUNDS FOR THE MAINTENANCE AND REPAIR OF THE REARING CHANNEL LINER AT THE SLEEPY HOLLOW STEELHEAD REARING FACILITY
Meeting Date:			February 25, 2021	Budgeted:	No
From:			David J. Stoldt, General Manager	Program/	Protect Environmental Quality
				Line Item No.:	2-3-1 A General operations and maintenance
Prepared By:			Beverly Chaney and Larry Hampson	Cost Estimate:	$13,363
General Counsel Review:  N/A
Committee Recommendation:  The Administrative Committee reviewed this item on February 10, 2021 and recommended approval.
CEQA Compliance:  Categorical Exemption, Section 15301, Existing Facilities.

SUMMARY:  Staff proposes to hire Scardina Builders, Inc. to repair a portion of the liner used in the rearing channel at the Sleepy Hollow Steelhead Rearing Facility.  The cost of repair is estimated to be $12,363 (see Exhibit 16-A). District staff would like to include a $1,000 contingency for this project. Work must be completed prior to the initiation of 2021 operations and should take approximately one week.  Because the needed repair work was discovered after the adoption of the FY 2020-2021 budget in June 2020, the General operations and maintenance line item should be increased with the mid-year budget adjustment.

RECOMMENDATION:  The Administrative Committee recommends that the Board of Directors approve the following actions:

A) Authorize repairs at a Not-to-Exceed cost of $13,363; and

B) Authorize a mid-year budget adjustment of $13,363 in line item 2-3-1 A. General operations and maintenance for the Sleepy Hollow Steelhead Rearing Facility.

DISCUSSION:  The Sleepy Hollow Steelhead Rearing Facility was recently upgraded to allow for expanded use of the facility and was operated for several months in 2020.  However, no repairs were made to the original 800 feet of liner in the rearing channel during the upgrade project.  In the past when there was evidence of minor leaks in the liner, staff have carried out repairs.  Operations during 2020 showed that the liner, which was installed in 1996 and is made of Hypalon, has deteriorated to the point that there are water leaks out of the channel through the bottom and sides at several locations.  The location proposed for repairs is one of the largest leaks along the channel and could cause loss of support material for the liner and concrete walls.  The liner has been repaired previously but must now be replaced in this section and the new section joined to the adjacent upstream section. It is important to note, that the current liner is sitting on sand, and part of this repair is to put in a concrete floor to support the liner at this location. After testing out the new repair, with the addition of the concrete floor, the remainder of the rearing channel pools will be evaluated. This will allow staff to determine if the other pools should have this type of repair in the future. If repair of the other pools is necessary, staff will request additional quotes for the work and place a line item in the 2021-22 budget. Staff has worked with Scardina Builders, Inc., on several other maintenance projects at the facility.

IMPACTS ON STAFF AND RESOURCES:  Funds for repairs will be included in the FY 2020-2021 mid-year budget adjustment under Program line item 2-3-1 A. General operations and maintenance.

EXHIBIT

16-A January 15, 2021 Cost Estimate from Scardina Builders, Inc.

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