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CONSENT CALENDAR |
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6. |
CONSIDER APPROVAL OF RJA MANAGEMENT SERVICES CONTRACT AMENDMENT |
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Meeting
Date: |
April 19,
2021 |
Budgeted: |
No |
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From: |
David J.
Stoldt, |
Program/ |
N/A |
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General
Manager |
Line Item
No.: |
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Prepared
By: |
Dave
Stoldt |
Cost Estimate: |
$3,000 increase |
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General
Counsel Approval: N/A |
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Committee
Recommendation: At its April 12, 2021
meeting the Administrative Committee approved the recommendation 3-0. |
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CEQA Compliance:
This action does not constitute a project as defined by the California
Environmental Quality Act Guidelines section 15378. |
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SUMMARY: In March of 2020, the Board authorized a facilitated strategic planning session to help develop near-term and long-term goals for the District. Such goal development will help inform policy priorities for the Board, identify potential budget impacts, and set a foundation for evaluation of the performance of the General Manager.
The Board authorized an amount not to exceed $12,000. However, with the advent of Covid-19 the process was delayed in hopes that in-person meetings would return. Amendment 1 to the Agreement extended the time for completion. When it became evident that would not be the case, it was decided to hold the strategic planning sessions via Zoom. With the delays, additional hours were spent with the consultant in preparation. Hence, Amendment 2 increased the amount of the contract to the fully authorized amount the Board had previously approved. However, the Covid-19 delay also resulted in four new Directors joining the Board, which required the facilitator to repeat pre-session interviews, increasing the number of hours allocated by the consultant. This contract amendment would raise the maximum authorized by an additional $3,000 to a total of $15,000 and allow the contract to be closed out.
RECOMMENDATION: Administrative Committee has recommended the Board approve Amendment No.3 with RJA Management Services to provide facilitated strategic planning services and authorize the General Manager to enter into a contract amendment not exceeding a total of $15,000 inclusive of out-of-pocket expenses.
EXHIBIT
6-A Draft Amendment No. 3 to contract with RJA Management Services
U:\staff\Boardpacket\2021\20210419\ConsentCalendar\06\Item-6.docx