ITEM:		ACTION ITEM
9.	Consider Expenditure of Funds for Consultant Services Related to Annual Performance Evaluation of General ManageR
Meeting Date:			August 16, 2021	Budgeted: No
From:			David J. Stoldt,	Program/
			General Manager	Line Item No.:
Prepared By:			David J. Stoldt	Cost Estimate:	$18,000
General Counsel Approval: N/A
Committee Recommendation: None
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

SUMMARY: In 2020 the District Board established a subcommittee to look at the process for evaluation of its General Manager. The subcommittee recommended to depart from past practice and have an outside third-party facilitate the review and appraisal process. The subcommittee also created a simplified performance appraisal form for use by each Director which was adopted by the Board. On July 20, 2020 the Board authorized the hiring of RJA Management Services to conduct the review, which was completed by October 19, 2020.

That process resulted in four recommendations related to the annual appraisal process: (i) improve the subcommittee’s appraisal form to reflect industry best practices; (ii) tie the General Manager’s review to the District Strategic Plan’s “objectives”; (iii) shift the term of appraisal to the calendar year to coincide with the Chair/Vice Chair/Board configuration; and (iv) continue with an outside third-party as facilitator for such an appraisal process.

RJA Management Services has submitted a proposed scope of work and fee attached hereto as Exhibit 9-A. The fee proposal is $17,027.50 inclusive of out-of-pocket expenses. The General Manager recommends authorization of up to $18,000 to include contingency.

Action taken at this August Board meeting would allow the process to conclude with the December 2021 Board meeting.

RECOMMENDATION: It is recommended that the Board authorize, and enter into, a contract with RJA Management Services to facilitate the annual performance appraisal of the General Manager.

EXHIBIT

9-A Proposal of RJA Management Services

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