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ITEM: |
CONSENT
CALENDAR |
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7. |
CONSIDER Expenditure of Funds to Maintain the access
to the Sleepy Hollow Steelhead Rearing Facility |
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Meeting
Date: |
January
27, 2022 |
Budgeted: |
Yes |
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From: |
David J. Stoldt, General Manager |
Program/ |
Protect
Environmental Quality
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Line Item
No.: |
2-3-1 C Road Maintenance |
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Prepared
By: |
Larry
Hampson |
Cost
Estimate: |
$9,950 |
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General
Counsel Review: N/A |
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Committee
Recommendation: The Administrative
Committee reviewed this item on January 19, 2022 and recommended approval. |
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CEQA Compliance: Categorical Exemption, Section 15301,
Existing Facilities. |
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SUMMARY: Staff proposes to hire Valley Grading & Paving,
Inc. to carry out road maintenance along the access to the Sleepy Hollow
Steelhead Rearing Facility (Facility).
The cost of repairs is estimated to be up to $9,950. Work would be carried out during Fiscal Year
2021-22. Due to the remaining effect of
the 2020 Carmel fire and subsequent rains, rock and debris washes down onto the
access road and runoff continues to degrade the road. The contractor would be on call to remove
debris that blocks the road and to repair areas that are made impassable to
District vehicles using the road to access the Facility.
RECOMMENDATION: The Administrative Committee recommends that
the Board approve the funds for road maintenance and direct the General Manager
to enter into a contract with Valley Grading and Paving, Inc., for a
not-to-exceed amount of $9,950.
DISCUSSION: The Sleepy Hollow Steelhead Rearing Facility is
accessed from Carmel Valley Road over an approximately one-mile single lane
dirt road on Cal-Am property east of Carmel Valley Village. Although Cal-Am installed approximately $1
million in slope protection in September 2020 along the most unstable portion
of the road, the lingering effects of the 2020 Carmel fire in combination with
wet conditions continue to result in periodic rock and debris fall along the
road that impedes District vehicles.
The District and Cal-Am share
responsibility under a 1994 lease agreement for road maintenance. MPWMD requires access to the site on a daily
basis when steelhead are being raised and on a frequent basis at other times of
the year. During FY 2021-22, MPWMD staff
anticipate a need for nearly daily trips to the facility for operation and maintenance
tasks. However, Cal-Am’s road
maintenance contractor is not always available to respond to requests for maintenance
in a timely manner. Having an agreement
in place for a local contractor that can respond within three days of a request by staff for
service would reduce the risk to the facility from a prolonged delay in access.
District staff requested quotes from local
grading and paving contractors located near Carmel Valley, including Scardina
Builders, Inc., Coastal Paving and Excavating, Inc., Cordrey Construction, Inc.,
David Casarez Excavating, Inc., and Valley Grading and Paving, Inc. Staff received one quote from Valley Grading
& Paving (Exhibit 7-A). Work under an agreement would be for time and
materials to remove road blockages and make any necessary repairs to make the
access road passable.
IMPACTS ON STAFF AND RESOURCES: Funds for maintenance work were included in
the FY 2021-2022 budget Program line item 2-3-1 C. Road Maintenance.
EXHIBIT
7-A Valley Grading and
Paving, Inc. Rate Sheet
U:\staff\Boardpacket\2022\20220127\Consent
Calendar\07\Item-7.docx