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ITEM: |
ACTION ITEM |
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15. |
STREAMLINING AND SCHEDULING
OF COMMITTEE MEETINGS |
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Meeting Date: |
March 21, 2022 |
Budgeted: |
N/A |
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From: |
David J. Stoldt, |
Program/ |
N/A |
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General Manager |
Line Item No.: |
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Prepared By: |
Joel G. Pablo |
Cost Estimate: |
N/A |
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General Counsel Review: N/A |
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Committee Recommendation: N/A |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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BACKGROUND / DISCUSSION
On January 27, 2022, Chair Paull and the Board discussed
with staff the frequency of and potential streamlining of the District’s
Committees. The Board received feedback and by consensus created a subcommittee
to include Director Alvin Edwards, Director Karen Paull and Director Clyde
Roberson to discuss the matter further and return to the Board with
recommendations. Chair Paull solicited
the General Manager’s recommendations (Exhibit 15-A). The subcommittee concurs with most of them
and provides some additional recommendations to the Board (Exhibit 15-B). This
report incorporates the General Manager’s recommendations and recommendations of
the subcommittee.
Following final Board Action on the matter, staff will
return to the Board with any needed committee charge amendments as well as
eliminate the Rules and Regulations and Carmel River Advisory committees (assuming
Board approval) at the April 18, 2022 Board meeting.
SUMMARY OF SUBCOMMITTEE RECOMMENDATIONS
1. No changes to
structure of Board committees that are currently active. Two
inactive committees can be eliminated: the Rules and Regulations Committee and the
Carmel River Advisory Committees.
2. The Administrative
Committee should continue meeting monthly.
3. Frequency of
regularly scheduled committee meetings: Recommendations on how often each Board
committee should meet on a regular basis are provided. See Exhibits 15-A
and 15-B. Reasonably predictable meeting dates are
necessary, but committees may decide to meet more or less often than suggested
here, in consultation with the General Manager and Board Clerk.
4. Committees can call
a Special Meeting, as needed or at Board direction.
5. Some Committee
Chairs may want an opportunity to review draft agendas before meetings in case
they want to suggest changes or consider cancelling a meeting.
6. If Staff wants to
cancel a committee meeting, the Committee Chair should be notified (by phone if
requested).
7. General Manager’s participation
in committee meetings is very valuable and should continue as needed. Informational presentations to committees can often
be provided by other District staff. This practice benefits the District and its
staff.
RECOMMENDATION
The Board will review the general recommendations of the subcommittee and provide direction to staff.
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General Manager’s Proposal to Subcommittee |
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Subcommittee’s Recommendation to the Board |
U:\staff\Boardpacket\2022\20220321\Action
Items\15\Item-15.docx