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ITEM: |
CONSENT
CALENDAR |
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5. |
CONSIDER APPROVAL OF AGREEMENT WITH LYNX TECHNOLOGIES FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SERVICES |
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Meeting
Date: |
June 20, 2022 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
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General
Manager |
Line Item No. Professional Fees |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$35,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on June 13, 2022 and recommended approval. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: With
the departure of District’s full-time GIS Specialist, there was a need to find
a replacement to fill that position.
Based on the size and need of the District, the replacement of a full-time
GIS position can most effectively be filled with a part-time GIS
consultant.
On June, 2017, the District entered in to an Agreement for GIS
Professional Services with Lynx Technologies.
The Agreement was for a period of 12 months that ended on June 30,
2018.
On June 18, 2018, the Board authorized to extend the contract for GIS
Professional Services for 12 months, which ended on June 30, 2019.
On June 17, 2019, the Board authorized to extend the contract for GIS
Professional Services for another 12 months, which ended on June 30, 2020.
On June 15, 2020, the Board authorized to extend the contract for GIS
Professional Services for another 12 months, which ended on June 30, 2021.
On June 21, 2021, the Board authorized to extend the contract for GIS
Professional Services for another 12 months, which will end on June 30, 2022.
A revised scope of services for GIS Professional Services has been
prepared by Lynx Technologies for Board review.
If approved, this Agreement will extend for another 12 months with
effect from from July 1, 2022 to June 30, 2023.
Currently, the Pebble Beach Community Services District is using services of Lynx Technologies to provide GIS services for their district on a part-time basis. In addition, several other cities are also utilizing the services of Lynx Technologies for their GIS needs.
RECOMMENDATION: The Administrative Committee recommends authorizing the General Manager or
the Administrative Services Manager/CFO to enter into an agreement with Lynx
Technologies to provide GIS services for an amount not-to-exceed $35,000. Approval of this item is contingent upon the
adoption of FY 2022-20223 budget by the Board.
IMPACT TO STAFF/RESOURCES: The FY 2022-2023 budget includes funds for this service.
BACKGROUND: Lynx Technologies will serve as a consultant for GIS services to provide support for the District on a part-time, continuous basis and will provide onsite office hours of 1-2 days per week based on the workload.
The Agreement with Lynx Technologies will be from July 1, 2022 to June 30, 2023. Lynx Technologies will assign an employee to serve as the GIS consultant to the District and will provide support by performing District’s GIS services on an ongoing basis. Details of these functions being performed by Lynx Technologies are included in Scope of Services (Exhibit 5-A).
5-A GIS Professional Services Scope of Services
U:\staff\Boardpacket\2022\20220620\Consent
Calendar\05\Item-5.docx