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ITEM: |
CONSENT
CALENDAR |
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27. |
CONSIDER
EXPENDITURE FOR TEMPORARY AGENCY EMPLOYEE TO ASSIST WITH DOCUMENT PROCESSING FOR
ALL DISTRICT DIVISIONS DURING FY 2022-2023 |
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Meeting
Date: |
June 20, 2022 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
Temporary Personnel |
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General
Manager |
Line Item No.: |
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Prepared
By: |
Suresh
Prasad |
Cost
Estimate: |
$43,500 |
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General Counsel Approval: N/A |
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Committee Recommendation: The Administrative Committee reviewed this item on June 13, 2022 and recommended approval. |
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CEQA Compliance:
This action does not constitute a project as defined by the California
Environmental Quality Act Guidelines Section 15378. |
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SUMMARY: As part of the District’s efforts to reduce physical storage of hard copy documents, archive historical documents, and efficiently manage these documents, all paper documents need to be scanned, tagged and cataloged by a skilled temporary worker employed by a local staffing agency. Electronically transmitted data must also be entered into the database and correspondence generated. The ongoing effort also includes electronic scanning and filing of construction and landscape plans and various maps.
RECOMMENDATION: The Administrative Committee recommends that the Board authorize the expenditure of funds not-to-exceed $43,500 for a local staffing agency to provide an individual, or successive individuals if necessary, to perform scanning projects for the District. Approval of this item will be contingent upon final adoption of the FY 2022-2023 budget.
BACKGROUND: The District has many historical documents, personnel records, and environmental data across all divisions. Migrating these records into a document management system preserves the data, increases efficiency for retrieval, and promotes the workflow of certain tasks.
The assistance of a temporary worker to digitize these documents allows staff to continue with their regular daily tasks. The temporary worker will focus on data scanning and filing during the time of his or her assignment.
EXHIBITS
None
U:\staff\Boardpacket\2022\20220620\Consent
Calendar\27\Item-27.docx