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ITEM: |
ACTION ITEM |
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5. |
CONSIDER APPROVAL OF EXPENDITURE OF FUNDS FOR
ADDITIONAL FUNCTIONALITY IMPROVEMENTS TO THE ACCELA DATABASE |
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Meeting
Date: |
May 15, 2023 |
Budgeted: |
Yes |
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David J. Stoldt, |
Program/ |
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General Manager |
Line
Item No. |
26-05-781155 |
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Prepared
By: |
Stephanie
Kister |
Cost Estimate: |
$4,800 |
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Committee Recommendation: The Finance and Administration Committee reviewed this item on May 8, 2023, and recommended approval. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines section
15378. |
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SUMMARY: The District currently has a contract with Etech Consulting, LLC to revise and enhance the District’s Accela database for the permitting and conservation programs. Part of this project involves a new online portal, Accela Citizen Access, that will allow the public to log in and view District records for individual properties and to submit applications and payments. Records that have been uploaded into Accela since it launched in 2018 are available in Accela Citizen Access, but records uploaded from the former database (Zone 24/7) require additional coding to make them accessible to the public.
This project outlined in the Statement of Work (Exhibit 5-A) will associate the Zone 24/7 documents with a “mother” property file that will make the documents accessible to the public when they visit the web portal. Without this work, these older documents will not be visible to the public, although they are visible to staff. Making these documents visible to the public is important because the public needs a complete record to review when accessing the database. Staff is requesting approval of an expenditure of $4,800 to do this work. The entire project should be completed in the next month.
RECOMMENDATION: The Finance and Administration Committee recommends that the Board approve the
expenditure of $4,800 for the work identified in Exhibit 5-A: Statement
of Work with ETech Consulting, LLC. Funding
for this work is included in 26-05-781155 (Best Management Practices).
5-A ETech Consulting, LLC: Statement of Work
U:\staff\Boardpacket\2023\20230515\Consent
Calendar\05\Item-5.docx