ITEM:		ACTION ITEM
6.	CONSIDER RECOMMENDATION TO AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A CONTRACT WITH RADIANT LANDSCAPING, INC. TO PROVIDE LANDSCAPE MAINTENANCE SERVICES
Meeting Date:			May 15, 2023	Budgeted:	Yes
From:			Dave Stoldt	Program/	1-2-1/
			General Manager	Line Item No.:	35-04-786004 transfer to 35-04-786005
Prepared By:			Maureen Hamilton	Cost Estimate:	NTE $10,455
General Counsel Approval: N/A
Committee Recommendation: The Finance and Administration Committee reviewed this item on May 8, 2023 and recommended approval.
CEQA Compliance: This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

SUMMARY: Weeds at the Santa Margarita ASR site impede operation and need to be managed. Operator access to the outside treatment header is hindered, the automatic gate safety eyes are regularly blocked, and the weeds are unsightly.

The proposed scope of work includes monthly hand weeding, sweeping, weed whacking, and gate track cleaning; as well as annual basin bottom clearing, and drain inlet clearing. At the May 8, 2023 the Finance and Administration Committee (Committee) meeting, staff was informed Cal-Am has a pest control service for the Santa Margarita site and the Committee directed staff to remove pest control from the proposed scope of work.

Work will be conducted on a per-visit lump sum basis not to exceed $10,455, less a credit for removing pest control from the scope of work, for thirteen monthly visits and two annual visits. Landscape maintenance is reimbursable by Cal Am.

RECOMMENDATION: The Finance and Administration Committee recommends that the Board authorize the General Manager to enter into a contract with Radiant Landscaping, Inc. to provide landscape maintenance services at the Santa Margarita ASR Facility in the amount not to exceed $10,455, less a credit for removing pest control from the Scope of Work.

BACKGROUND: Annual and bi-annual weeding has not proven sufficient to control weed growth inside the facility fence. Landscaping outside the facility fence is on hold until recycled water is available for irrigation.

A Request for Quotations and outreach to six local companies for gardening services yielded one quote. Radiant Landscaping is located in Salinas, has been incorporated since 2017, has a C27 Landscaping License, and is bonded and insured. Staff contacted the references who highly recommend the company.

EXHIBIT

6-A Updated Draft Contract

U:\staff\Boardpacket\2023\20230515\Consent Calendar\06\Item-6.docx