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ITEM: |
CONSENT CALENDAR |
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2. |
CONSIDER APPROVAL OF AMENDMENT NO. 7 TO AGREEMENT WITH REGIONAL
GOVERNMENT SERVICES AUTHORITY FOR MANAGEMENT AND ADMINISTRATIVE SERVICES |
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Meeting
Date: |
June 20, 2023 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
Professional Fees |
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General
Manager |
Line Item No. : |
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Prepared
By: |
Suresh
Prasad |
Cost Estimate: |
$25,000 |
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General Counsel Review: N/A |
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Committee Recommendation: The Finance and Administration Committee reviewed this item on June 12, 2023 and recommended approval. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: On
December 12, 2016, the District entered in to an
Agreement for Management and Administrative Services with Regional Government
Services (RGS). The Agreement was for a
period of six months that ended on June 30, 2017.
On June 19, 2017, the District entered in to
Amendment No. 1. The Agreement was for a
period of twelve months that ended on June 30, 2018.
On June 18, 2018, the District entered in to
Amendment No. 2. The Agreement was for a
period of twelve months that ended on June 30, 2019.
On June 17, 2019, the District entered in to
Amendment No. 3. The Agreement was for a
period of twelve months that ended on June 30, 2020.
On June 15, 2020, the District entered in to
Amendment No. 4. The Agreement was for a
period of twelve months that ended on June 30, 2021.
On June 21, 2021, the District entered in to
Amendment No. 5. The Agreement was for a
period of twelve months that ended on June 30, 2022.
On June 20, 2023, The District entered in to
Amendment No. 6. The Agreement was for a
period of twelve months that will end on June 30, 2023.
Based on current experience for the past six years, staff recommends
extending the services of RGS for 12 months for a not-to-exceed price of $25,000. This amendment will be from July 1, 2023 to June 30, 2024.
RECOMMENDATION: The Finance and Administration Committee recommends that the Board authorize the
General Manager or the Administrative Services Manager/CFO to execute Amendment
No. 7 to existing Agreement with RGS to provide management and administrative services
for an amount not to exceed $25,000. The approval of this item is contingent
upon the adoption of FY 2023-2024 budget by the Board.
IMPACT TO STAFF/RESOURCES: The FY 2023-2024 budget includes funds for this service.
BACKGROUND: With
the retirement of the District’s full time Human
Resources Analyst, staff evaluated the District’s human resources need and
realized that the most efficient way to fill the position would be to contract
part-time human resources services. Since then, the District
has hired a full time HR Coordinator/Contract Specialist position that performs
daily HR related tasks. RGS will be used for more high-level HR related
functions.
RGS is a governmental, joint powers authority, formed in 2001, who exclusively serves public sector agencies. RGS will serve as a consultant for management and administrative services to provide human resources support for the District on a part-time, continuous basis and will provide onsite office hours of two four-hour days per week. Activities include researching and recommending best practices on policies, procedures, personnel transactions; coaching and training managers on sensitive performance issues; providing training on team building and conflict resolution; developing, monitoring, and managing leave of absence; conducting non-executive recruitments; and assisting in preparation of labor negotiations.
RGS has been providing services to the District since December 12, 2016, and the existing Agreement is anticipated to remain in force through June 30, 2023. RGS will assign RGS employees to serve as the Human Resources Advisor(s) to the District and will provide support by performing District’s human resources management practices, policies and systems and by providing ongoing Human Resources Management services.
2-A Draft
Amendment No. 7 to RGS Agreement
Exhibit 2-A to be sent under separate cover and to be posted on the District Site
at:
https://www.mpwmd.net/who-we-are/board-of-directors/2023-board-meeting-agendas/.
U:\staff\Boardpacket\2023\20230620\Consent
Calendar\02\Item-2.docx