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ITEM: |
CONSENT CALENDAR |
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8. |
CONSIDER APPROVAL OF AGREEMENT WITH LYNX TECHNOLOGIES FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SERVICES |
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Meeting
Date: |
May 20, 2024 |
Budgeted: |
Yes |
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From: |
David J.
Stoldt, |
Program/ |
Consultants |
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General
Manager |
Line Item No. |
XX-XX-774000 |
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Prepared
By: |
Nishil
Bali |
Cost Estimate: |
$35,000/year |
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General Counsel Review: N/A |
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Committee Recommendation: The Finance and Administration Committee reviewed this item on May 13, 2024 and recommended approval. |
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CEQA Compliance: This action does not constitute a project
as defined by the California Environmental Quality Act Guidelines Section
15378. |
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SUMMARY: Since
2017, the District has contracted with Lynx Technologies to provide part-time GIS consulting services related to
permit mapping and hydrological support.
Lynx Technologies has several GIS projects under development including
applications related to Well inspections and reporting; User fees, DocuWare,
and Accela (permitting software) integration; updates to the District’s
Address, Parcel, Owner (APO) information, as well as maps/queries for rain
gauge and water monitoring, among others. To allow continuity and completion of
these multi-year projects, staff seeks approval to extend annual agreements
with Lynx Technologies for up to a period of thirty-six months from July 1,
2024, through June 30, 2027.
Several Cities including the Pebble Beach Community Services District are
utilizing the services of Lynx Technologies for their GIS needs.
BUDGET/PURCHASING APPROVAL: Approval of this item is contingent upon the adoption of annual budgets by the Board. The District allows contracts for specialized services and administrative matters under Chapter 5 of the Purchasing Policy and Gov. Code. 53060.
RECOMMENDATION: The Finance and Administration Committee recommends that the Board authorize the
General Manager or the Administrative Services Manager/CFO to enter into
agreement(s) with Lynx Technologies to provide GIS services for an amount not
to exceed $35,000 annually for the next three years.
BACKGROUND: Lynx Technologies will serve as a consultant for GIS services to provide support for the District on a part-time, continuous basis and will provide onsite office hours of 1-2 days per week based on the workload.
The Agreement with Lynx Technologies will be renewed annually from July 1, 2024, through June 30, 2027 pending acceptable and adequate work as determined by staff. Lynx Technologies will assign an employee to serve as the GIS consultant to the District and will provide support by performing District’s GIS services on an ongoing basis. Details of these functions being performed by Lynx Technologies are included in the Scope of Services (Exhibit 8-A).
8-A GIS Professional Services Scope of Services
U:\staff\Boardpacket\2024\05202024\Consent
Calendar\08\Item-8.docx