ITEM:

CONSENT CALENDAR

 

11.

AUTHORIZE EXPENDITURE FOR SOFTWARE MAINTENANCE AGREEMENTS

 

Meeting Date:

May 20, 2024

Budgeted: 

Yes

 

From:

David J. Stoldt,

General Manager

Program/

Line Item No.

Services and Supplies

Data Processing

 

Prepared By:

Nishil Bali

Cost Estimate:

$197,000

 

Committee Recommendation:  The Finance and Administration Committee reviewed this item on May 13, 2024 and recommended approval.

CEQA Compliance:  This action does not constitute a project as defined by the California Environmental Quality Act Guidelines Section 15378.

 

SUMMARY:  Staff seeks authorization to continue with our software maintenance agreements/purchase for geographic information systems (GIS), information technology (IT) support, financial accounting, water demand system, watershed analysis, ground & surface water modeling, and topographic data processing software.  These software applications are for use at the District for various IT, GIS, water demand, and accounting functions and are used by staff in their daily routine functions.

 

RECOMMENDATION:  The Finance and Administration Committee recommends that the Board approve expenditures and contract agreements in the amount of $197,000 to continue with annual software subscriptions and maintenance as shown in the table below:

 

Product

Price

ESRI ArcGIS (District Wide)

12,500

Adobe Renewal (District Wide)

9,000

Anti-Virus (District Wide)

4,500

ProofPoint (Email Spam Filter)

2,500

Sonicwall (Firewall)

2,500

Office 365 Renewal (District Wide)

12,000

VM Ware (Server configuration)

2,000

Microsoft Veam/Azure (Backup)

24,000

DocuWare (Financial/HR)

24,500

Tyler Technologies (Financial/HR)

35,000

ClearGov (Financial)

5,500

GovInvest (Financial/HR)

7,500

Accela Support (Water Demand)

39,000

CaseWare Reporting (Financial)

9,500

Kisters North America (Hydrological)

7,000

TOTAL

$197,000

 

IMPACT TO STAFF/RESOURCES:  The FY 2024-2025 Information Technology budget will include funds for these agreements/purchases.

 

BACKGROUND:  The GIS platform serves many purposes for MPWMD data analysis needs that include: map production, spatial analysis in support of engineering, water resource management, fisheries, conservation, and rationing analysis. All of these functions require the examination of geographic data, management, and dissemination of these data throughout the District.  The effectiveness of the GIS to better serve the MPWMD staff and the public is dependent on the ability of staff to analyze geospatial data. 

 

The IT and Accounting programs require various software applications to allow staff to complete their day-to-day duties and tasks as well as provide real-time financial information of the District. 

 

The water demand services require the use of software to process permit applications, process connection charges, perform inspections, and provide other property-related reporting to staff and the board.

 

The Kisters platform serves many purposes for MPWMD data analysis needs that include: stream flow and rainfall data processing, storage, and reporting.  All of these functions require the examination, management, and dissemination of these data throughout the District.  The effectiveness of the Kisters Platform to better serve the MPWMD staff and the public is dependent on the ability of staff to operate the Aquifer Storage and Recovery Project.

 

EXHIBITS

None

 

U:\staff\Boardpacket\2024\05202024\Consent Calendar\11\Item-11.docx