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ITEM: |
CONSENT CALENDAR |
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16. |
CONSIDER RECOMMENDATION TO AUTHORIZE
A CONTRACT WITH SCHAAF & WHEELER TO PROVIDE DRAWING SUPPORT SERVICES |
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Meeting Date: |
June 17, 2024 |
Budgeted: |
Yes |
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From: |
Dave Stoldt |
Program/ |
1-2-1-A5 |
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General Manager |
Line Item No.: |
35-04-786004 |
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Prepared By: |
Maureen Hamilton |
Cost Estimate: |
$30,000 |
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General
Counsel Approval: N/A |
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Committee
Recommendation: The Finance and Administration Committee reviewed this item
on June 10, 2024, and recommended approval. |
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CEQA Compliance: This action does
not constitute a project as defined by the California Environmental Quality
Act Guidelines Section 15378. |
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SUMMARY: The ASR sites were developed over 25 years. Multiple projects had overlapping design and construction
schedules. MPWMD is in the process of updating the last major construction
drawings with other projects’ red-line and excavation data. Accurate drawings reduce risk and mitigate costs
associated with unforeseen circumstances.
In 2023 staff issued a
Request for Proposals and selected Schaaf & Wheeler (SW) as the most
qualified consultant. Last fiscal year
SW drawings work included georeferencing, integration of sites’ topographies,
utilities integration, and streamlining layer properties.
This fiscal year’s
requested work includes continuing projects’ integration into the master
drawings with site verifications. Work
will be conducted on a time and materials basis not to exceed $30,000.
Drawing management does
not appear to be contemplated in the Amended and Restated Aquifer Storage and
Recovery Management and Operations Agreement between California-American Water
Company and Monterey Peninsula Water Management District dated February 23,
2021 (O&M Agreement). Staff will
exercise the meet and confer option per the O&M Agreement in an effort to
reach a mutual understanding of how drawing management will be funded. If the cost is reimbursable by Cal-Am, a
mid-year budget adjustment would be made to transfer the cost of this item from
Line Item 35-04-786004 to 35-04-786005.
RECOMMENDATION: The Finance and Administration Committee
recommends that the
Board of Directors authorize the
General Manager or his designee to enter into a contract with Schaaf &
Wheeler to provide drawing support services to MPWMD for an amount not to
exceed $30,000.
EXHIBIT
16-A Draft
Contract
U:\staff\Boardpacket\2024\06172024\Consent
Calendar\16\Item-16.docx